Office Administrative Assistant

Job Title: Office Administrative Assistant

About the Role

Zadok Jewelers is seeking a highly responsible, trustworthy, and ethical individual to provide direct support to the Co-CEOs. This role involves managing confidential information and requires discretion at all times. The ideal candidate must excel at multitasking and remain calm and level-headed under pressure.

Key Responsibilities

• Manage the telecommunications system, including answering phone calls, responding to emails, and handling general correspondence.
• Transfer calls as necessary, ensuring messages are passed to the appropriate staff members in a timely manner.
• Provide professional and courteous responses to inquiries via phone, email, and in-person interactions.
• Oversee office supplies inventory, including stationery, equipment, and supplies.
• Assist Directors and other senior staff members with administrative tasks as needed.
• Handle appraisals for jewelry and watches, ensuring accuracy and attention to detail.
• Cross train with other roles to serve as back up support.

Requirements & Tech Stack

• Background Check Required
• Drug Test Required
• Google Suite
• Microsoft Office
• General computer software operations.

Qualifications

• Ethical and Trustworthy: Must maintain confidentiality and handle sensitive information with discretion.
• Attention to Detail: Meticulous in completing clerical tasks.
• Multitasking: Ability to manage multiple responsibilities efficiently and effectively.
• Professional Communication: Strong interpersonal skills with a focus on customer service and professional interactions.
• Computer Literacy: Proficient in Google Suite, Microsoft Office, and general computer software operations.
• Ability to perform under stress and remain calm and composed while multitasking.
• High school diploma or equivalent.
• Prior experience in a similar role is preferred but not required.

Schedule

• Job Type: Full-time (9:30am - 6pm)
• Work Location: In person