HR Graduate, Global Corporate Services

About the Role

Arup is a global consultancy seeking a coordinator to join its global people function. This role involves supporting global people partners and Arup Fellows.

Key Responsibilities

• Coordinate the end-to-end administration of the Fellows programme, ensuring an efficient, compliant, and positive experience.
• Partner with leaders and People Partners to support the Fellows selection process, including coordinating nominations, preparing materials, facilitating meetings, tracking decisions, and communicating outcomes.
• Draft, issue, and maintain Fellows contracts and associated documentation, ensuring accuracy, compliance, and timely completion.
• Coordinate onboarding, renewals, retirements, and other lifecycle activities for Fellows.
• Support governance and audit requirements by maintaining accurate records, documentation, and programme data.
• Monitor programme activity and follow up on actions arising from selection panels, reviews, audits, and leadership discussions.
• Analyze Fellows data and provide reporting, insights, and recommendations.
• Act as a key point of contact for Fellows and stakeholders, responding to queries and ensuring a high level of service and professionalism.
• Support the delivery of key Corporate Services activities, working closely with People Partners and business leaders.
• Provide coordination and administrative support for key meetings, forums, and decision-making processes across Corporate Services.
• Assist in the preparation of presentations, briefing papers, communications, and leadership materials.
• Contribute to the continuous improvement of processes, governance, and ways of working across Fellows and Corporate Services.

Requirements & Tech Stack

• Bachelor's degree in Business, Human Resources, or similar field.
• Experience coordinating governance, leadership, or professional programmes involving complex stakeholder management and administration.
• Experience preparing contracts, maintaining records, managing audits, and supporting compliance-related activities.
• Strong analytical skills with the ability to interpret data, identify trends, and produce meaningful insights and recommendations.
• Experience supporting senior leaders and leadership committees, demonstrating sound judgement, professionalism, and discretion.
• Excellent attention to detail, particularly in relation to contracts, reporting, record management, and governance requirements.
• Strong organisational skills, with the ability to manage multiple priorities and deliver high-quality work to deadlines.
• Excellent written and verbal communication skills, with the ability to prepare clear and professional documentation for a range of audiences.
• Full working rights in the country of application.

Qualifications

• Changemakers: A passion for sustainable development and creating a better world.
• Innovative minds: Critical thinkers who embrace new ideas and challenge the status quo.
• Growth seekers: A growth mindset, always eager to learn and explore new ways of working.
• Adaptable adventurers: Ready to take on any challenge.