Associate, Accounts Payable

Role Purpose

Associate Finance (Invoice matching) – responsible for vendor invoice processing activities, including matching with the purchase order, verifying cost, and ensuring accuracy and timelines. This role requires close collaboration within the team and with external stakeholders to ensure timely and accurate accounting and reporting.

Key Accountabilities

• Assist in invoice matching activities, verifying purchase orders, invoices, and receiving reports to ensure accuracy and resolve discrepancies under supervision.
• Support invoice processing tasks, including verifying invoice details, coding expenses, and obtaining necessary approvals for payment.
• Aid in payment processing activities, such as scheduling payments and processing checks, under guidance from senior team members.
• Learn to utilize OCR (Optical Character Recognition) templates for vendor invoices to improve efficiency in data extraction and invoice processing.
• Assist with manual handling of invoices, including scanning, indexing, and filing physical documents, following established procedures and guidelines.
• Collaborate with team members to reconcile discrepancies in invoice matching, investigating, and resolving issues in a timely manner.
• Assist in maintaining accurate records of invoice matching activities, ensuring documentation is up to date and easily accessible for audits.

Qualifications, Experience, and Skills

• Bachelor’s degree in finance, accounting, or a related field.
• 0-2+ years of relevant experience in finance and accounting.
• Effective communication (fluent in English) and interpersonal skills.

Desirable:

• Experience in a shipping/logistics company.