Corporate Receptionist/HR Assistant

About the Role

This role is responsible for greeting visitors, answering the main switchboard, and assisting departments with clerical overflow.

Key Responsibilities

• Greet visitors
• Answer front desk main switchboard lines
• Responsible for all visitors to sign in
• Responsible for assigning visitor badges (per FDA requirement)
• Maintain company's internal telephone directory
• Distribute company birthday cards to employees (monthly)
• Maintain Employee Personnel Files
• Assist with payroll tasks as needed
• Assist with scheduling in-house training
• Assist with new hire packets as needed
• Complete SysAid requests for terminations
• Complete Facility Requests for building and/or department needs
• Order office supplies for department and building
• Prepare and send out termination packets
• Administer Employee Diabetes Supply Request Program and maintain log
• Update and maintain various spreadsheets (e.g., FRM-QSI-18-00 effectiveness of training, benefit eligibility)
• Send related communication
• Assist with the Monthly Newsletter
• All other duties as assigned, including but not limited to working in other departments, reassignments, etc.

Requirements & Tech Stack

• No specific tech stack mentioned.

Qualifications

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
• Ability to perform mathematical operations using units of American money and weight measurement, volume, and distance.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Education and/or Experience

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Physical Demands

• Regularly required to sit, use hands to finger, handle, or feel, and talk or hear.
• Specific vision abilities include ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

• Moderate noise level.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.