Human Resources Specialist

About the Role

The Human Resources Specialist is an entry-level position that supports the administration and coordination of Human Resources processes. This position provides an opportunity to develop foundational knowledge and experience across multiple areas of Human Resources.

Key Responsibilities

• Initiates, maintains, and updates employee files and other relevant information in HRIS systems.
• Maintains employee records and supporting documentation in accordance with College policies and applicable SACSCOC requirements.
• Compiles, organizes, and prepares reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information to include spreadsheets, key performance indicators and other electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Processes a variety of administrative tasks, including document control, supporting continuous improvement projects, and managing employee files.
• Ensures all personnel official transcripts are properly stored electronically and maintained on file.
• Assists with the review and processing of hiring packets for new hires.
• Assists, participates, and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment, and in other areas as assigned.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Assists with accounts payable, purchasing, vendor agreements, and budget projects.
• Provides people admin support to all hiring managers.
• Performs criminal background checks on new hires and TSC volunteers.
• Conducts verifications of employment and assists with unemployment claims.
• May oversee student workers and work-studies, including creating work schedules, approving timecards, and conducting performance evaluations.
• Completes duties and responsibilities in compliance with college standards, policies, and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty, and the community.
• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Working hours may include evenings, holidays, or weekends depending on deadline requirements and special events.
• Performs other related duties as assigned.

Qualifications

• Entry-level position.
• While performing the duties of this job, the employee is frequently required to stand.
• The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.