Project Management Officer

About the Role

Dunbar & Boardman (D&B) is seeking a motivated, detail-oriented Project Management Officer (PMO) to join our Hyderabad office. This role supports the effective coordination, monitoring, and administration of projects across D&B's regional operations. The position involves close collaboration with Project Managers, Senior Project Managers, Portfolio Leads, and Discipline Heads to ensure efficient project execution, resource coordination, documentation, reporting, and compliance with project schedules and contractual requirements. Responsibilities will be aligned with demonstrated capabilities.

Key Responsibilities

• Project Coordination: Support Project Managers and Portfolio Leads in planning, scheduling, tracking, and coordinating multiple projects.
• Portfolio Monitoring: Maintain project trackers, monitor milestones, deliverables, deadlines, and project progress across assigned portfolios.
• Resource Planning: Assist with resource allocation, workload monitoring, capacity planning, and utilisation reporting.
• Timesheet Monitoring: Track timesheet submissions, chargeable and non-chargeable hours, and support accurate project reporting.
• Project Documentation: Maintain project registers, correspondence, submission records, deliverable trackers, and structured project files.
• Management Reporting: Prepare project dashboards, progress reports, KPI summaries, and management updates.
• Commercial Coordination: Assist with monitoring project budgets, variations, additional services, invoicing milestones, and outstanding project-related actions.
• Quality & Compliance: Support adherence to internal procedures, document control standards, project workflows, and quality management requirements.
• Stakeholder Coordination: Facilitate effective communication between project teams, clients, and external stakeholders.
• Digital Improvement: Support the implementation of project management systems, reporting automation, AI-enabled workflows, and process improvement initiatives.

Requirements & Tech Stack

• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Good written and verbal communication skills in English.
• Ability to manage multiple priorities, monitor deadlines, and maintain accurate project records.
• Strong organizational, analytical, communication, and coordination skills.
• Familiarity with project management tools such as MS Project, Primavera P6, SharePoint, Power BI or similar platforms is an advantage.
• Experience in project coordination, PMO, project administration, document control, or project operations is desirable.
• Experience in engineering consultancy, construction, architecture, building services, or infrastructure projects will be an added advantage.
• Understanding of resource planning, project KPIs, utilisation reporting, and project financial monitoring is beneficial.
• Interest in digital transformation, automation, and AI-enabled project management tools is encouraged.

Qualifications

• Bachelor's degree in Engineering, Project Management, Business Administration, Commerce, or a related discipline.
• Junior Professionals: Graduates and early-career candidates with strong coordination, analytical, and digital skills.
• Mid-Level Professionals: Candidates with practical experience in project coordination, PMO operations, scheduling, and reporting.