Human Resources Associate

TrustBank | Olney, IL (Hybrid Possible)

JOB SUMMARY

The Human Resources Associate will focus on essential HR administrative tasks, employee data management, and supporting core HR processes. This is a developmental role intended to prepare individuals for future HR leadership opportunities within the bank.

KEY RESPONSIBILITIES

• HR Administration and Records:
• Maintain accurate, complete, and confidential employee files and HR documentation.
• Initiate and track the performance management process for timeliness and accurate record keeping.
• Payroll and Financial Controls:
• Check employee time sheets and track employee leave balances to ensure payroll accuracy.
• Process bi-weekly payroll, plan for payroll continuity, manage year-end payroll activity, and assist with related audit documentation.
• Perform quarterly audits of employee and director deposit accounts.
• Serve as the first point of contact for routine employee, HR, and payroll issues, escalating as appropriate.
• Benefits Administration:
• Maintain employee benefit programs, including:
• Medical, Dental, Vision, and Life insurance
• Long-term disability plan
• Section 125 Plan
• Other employee benefits
• Assist with benefit enrollments, changes, terminations, and reconciliations with payroll and benefit vendors.
• Assist with open enrollment, separation, and execution.
• Compliance and Risk:
• Assist with and recommend revisions for updates to the Employee Handbook.
• Shadow the disciplinary process.
• Ensure company compliance with applicable State and Federal employment laws.
• Assist with maintaining the NMLS Registry with annual renewals and new employee registration.
• Training and Onboarding:
• Support administration and coordination for the Bank’s training program, tracking required training completion.
• Assist HR Leadership with new employee onboarding, including documentation, system setup, and scheduling.
• Other Duties:
• Assist the Chief Human Resource Officer and Human Resource Director with miscellaneous duties.
• Generate reports and assist with data analysis.
• Other duties as assigned.

WORKING CONDITIONS & ESSENTIAL FUNCTIONS

• Schedule: Monday through Friday, 8 AM – 5 PM (40 hours/week). Additional hours may be required.
• Location: Primarily at 400 E York St., Olney, IL 62450. A hybrid role may be considered.
• Environment: Primarily sitting at a computer; moderate noise level, well-lit office.
• Physical Requirements: Standing, walking, using hands, feeling objects/tools/controls, reaching, talking, hearing. Ability to lift 25 pounds. Vision abilities include close, distance, peripheral, depth perception, and focus.
• Work Type: Some repetitive computer work; direct work with the public.

QUALIFICATIONS

• Detail-oriented.
• Highly organized.
• Interested in building a career in Human Resources within the bank.
• Genuine interest in building a long-term career in Human Resources and contributing to the future success of TrustBank.