JSM-Facilities Associate

About the Role

This role is part of a formal apprenticeship or regional training program, assisting with facilities changes and improvements under direct supervision. It involves maintaining supplier relationships and communicating changes to occupants.

Key Responsibilities

• Support coordination with facilities management to schedule work and special projects.
• Assist with planning for changes and improvements; schedule and implement plans.
• Help develop, document, and report budgets for approval.
• Create and write purchase orders.
• Approve payment of invoices.
• Update, edit, and print CAD layouts and master plans.
• Assist with managing floor space and office space within the master plan.
• Organize installation of communications equipment with internal and external suppliers and customers.
• Participate in improvement processes; actively participate in self- and team audits and resulting process improvements.
• Plan, manage, and support the site’s emergency preparedness program.
• Identify risks and develop a risk management plan for incidents such as power outage, flood, and fire.
• Manage the maintenance of emergency systems for fire and flood protection.
• Report any system impairments.
• Assess the condition of the facility, including systems, structure, interiors, exteriors, and grounds.
• Manage facility operations and maintenance activities.
• Develop and operate asset management systems for Preventative Maintenance using criticality analysis, predictive tools, and prioritization.
• Manage occupant services (parking, janitorial services, food services, concierge, facility helpdesk, security, and safety).
• Manage the maintenance contracting process.
• Develop and manage the facility’s operational planning requirements (temperature control, lighting, equipment replacement, water treatment, etc.).

Training & Development

• Attend classes and on/off-site training programs, including travel if required.
• Make appropriate progress to build basic skills and knowledge necessary to pass local certification.

Qualifications

• High school diploma or certificate of completion of secondary education, or equivalent experience as per applicable regulations.
• Minimal or no work experience required.

Competencies

• Action oriented
• Collaborates
• Communicates effectively
• Customer focus
• Self-development
• Values differences

Technology & Tools

• CAD

This is an on-site role with flexibility. Relocation package is available. This role is 100% on-site.