Executive Assistant

Boneta Inc.

About the Role

We’re looking for a friendly, dependable Executive Assistant to manage our front desk, welcome visitors, handle front-desk communications, and provide day-to-day administrative support. This person will work closely with our Office Manager and assist executives and other team members as needed, helping maintain a welcoming and organized office.

Key Responsibilities

• Greet visitors and notify the appropriate team members when guests arrive.
• Answer and direct phone calls and respond to general inquiries.
• Receive incoming mail, packages, and front-desk deliveries, notify recipients, and coordinate collection.
• Keep the reception area and meeting spaces tidy and ready for visitors.
• Assist the Office Manager with routine office needs, including monitoring supplies, flagging items for replenishment, and placing approved orders.
• Provide administrative support to executives and team members, including scheduling meetings, preparing materials, and coordinating meeting-room bookings.
• Assist with basic travel arrangements and itineraries for executives as needed.
• Help prepare expense reports and organize supporting receipts and records.
• Help with printing, scanning, filing, data entry, and other basic administrative tasks.
• Assist with meeting preparation, refreshments, team lunches, and occasional office activities.
• Handle ad hoc administrative requests and office errands, coordinating priorities with the designated supervisor.

Qualifications

• A welcoming, professional manner and clear communication skills.
• Strong organizational skills and attention to detail.
• Reliability, punctuality, and a willingness to help.
• Comfort using email, calendars, and Microsoft Office or Google Workspace.
• Ability to manage requests from multiple team members and seek guidance when priorities conflict.
• Discretion when handling confidential information.
• Previous reception, customer service, or administrative experience is helpful but not required.

What We Offer

• Salary: $45,000–$60,000 per year
• Working hours: Full time, 40 hours per week
• A friendly, supportive small-company environment
• A varied role working with colleagues across the firm