North America Grooming Sales and MS&P Operations Administrative Assistant

Job Title: North America Grooming Sales and MS&P Operations Administrative Assistant

About the Role

This role provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization, ensuring meetings, events, communications, procurement processes, and field support activities are executed efficiently and on time. The work arrangement is primarily in-office, four days per week.

Key Responsibilities

• Foster a positive team culture through collaboration, communication, recognition, and partnership.
• Anticipate needs, proactively solve problems, and help remove barriers.
• Manage calendars, meeting logistics, room reservations, AV readiness, and office routines.
• Coordinate customer meetings, leadership events, new hire onboarding, and other organization-wide activities with attention to detail and fiscal responsibility.
• Support procurement, purchase orders, materials management, and in-store or field execution needs.
• Continuously improve processes, adopt best practices, and leverage tools and insights.
• Responsible for day-to-day work systems and tasks to support the business.
• Proactively manage projects and enable other team members.

Requirements & Tech Stack

• Well-versed in technical office tools and software applications.
• Proficiency with Microsoft Office tools, including Outlook, Teams, SharePoint, PowerPoint, and Excel.
• Experience supporting operational processes such as purchase orders, invoices, inventory tracking, and documentation management.
• Willingness to work onsite to support customer visits, meetings, events, product setup, and office operations.

Qualifications

• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Strong attention to detail and commitment to high-quality execution.
• Excellent written and verbal communication skills.
• Strong problem-solving skills, sound judgment, and the ability to anticipate needs and resolve issues proactively.
• Ability to handle sensitive business information with discretion and professionalism.
• Positive, collaborative team player with a continuous improvement mindset.

Preferred Qualifications

• Experience supporting commercial, sales, customer-facing, or executive organizations.
• Experience coordinating meetings, events, communications, and office operations.
• Familiarity with SharePoint administration, distribution lists, recurring communications, and meeting documentation.
• Experience with procurement processes, supplier coordination, budget tracking, and invoice management.
• Experience managing customer-facing events, hospitality, catering, AV logistics, product samples, and visitor support.