Associate Labor Coordinator

About the Role

This role supports the scheduling, coordination, and logistics of freelance technical crews across multiple events per day. You will work closely with the senior labor coordinator, production managers, and designers of the events to ensure every event is properly staffed with the right technicians at the right time.

Key Responsibilities

• Assist with booking freelance technicians for lighting, audio, video, and staging positions
• Send availability requests and track crew responses
• Analyze trends in staffing demand and crew availability
• Update crew schedules as the scope of the event evolves
• Assist with last minute staffing changes, call outs, and requests
• Serve as main point of contact for freelance crew communications
• Source new technicians through job boards, referrals, and outreach
• Maintain freelancer’s profile on their skills and areas of improvement
• Help improve and streamline department workflows
• Update internal tracking systems on the status of bookings
• Assist with post-event follow-ups and feedback collection
• Provide constructive feedback to freelance crew following events
• Identify strong performers and recommend opportunities for growth

Qualifications

• Experience coordinating shift-based roles
• Familiarity with workforce management tools such as LASSO
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to manage multiple deadlines in a fast-paced environment
• Experience in live events/production is a plus
• This is a 24-hour operation. Must be willing and available to provide staffing support during off hours and weekends, as needed.