Purchasing Coordinator

About the Role

Looking for a detail-oriented and organized professional to manage marketing vendors, purchase orders, bills, invoices, and payment-related coordination. This role involves close coordination with the Marketing and Accounts teams to ensure timely and accurate processing of vendor payments.

Key Responsibilities

• Coordinate with various vendors and agencies for quotations, purchase orders, bills, invoices, and supporting documents.
• Create and process Purchase Orders (POs) for vendors as per approved requirements.
• Coordinate with internal teams for PO approvals and ensure timely issuance of POs to vendors.
• Collect, verify, and maintain vendor bills and invoices related to marketing activities.
• Coordinate with the Accounts team for timely processing of vendor invoices and payments.
• Follow up with vendors for pending or corrected invoices and required documentation.
• Ensure bills are submitted with the required approvals, POs, work orders, and supporting documents.
• Maintain trackers for POs, vendor bills, invoices, payments, and outstanding items.
• Reconcile vendor statements and coordinate with Accounts for resolving discrepancies.
• Coordinate with the Marketing team and vendors regarding billing, PO, and payment-related queries.
• Monitor pending POs and invoices and ensure timely closure.
• Maintain proper documentation and records for audit and future reference.

Requirements & Tech Stack

• Good vendor coordination and communication skills.
• Hands-on experience in creating and managing POs.
• Good understanding of invoices, bills, purchase orders, and payment processes.
• Strong follow-up and coordination skills.
• Good working knowledge of MS Excel and Google Sheets.
• Strong attention to detail and documentation skills.
• Ability to coordinate effectively with Marketing and Accounts teams.
• Ability to manage multiple vendors and activities simultaneously.