Human Resource Intern

About the Role

This is a three-month internship in the Human Resources department at Barnes School And Junior College Devlali, focused on providing practical exposure to HR operations.

Key Responsibilities

• Recruitment & Talent Acquisition:
• Assist in preparing job descriptions.
• Post vacancies.
• Screen resumes.
• Coordinate interviews.
• Communicate with candidates.
• Maintain recruitment trackers.
• Joining & Onboarding:
• Support joining formalities for teaching, non-teaching, and support staff.
• Assist with document collection and verification.
• Manage joining checklists.
• Contribute to induction and orientation processes.
• Employee Documentation:
• Maintain employee personal files.
• Manage appointment letters, employment records, nomination forms, and declarations.
• Handle HR documents in both physical and digital formats.
• Attendance & Leave Management:
• Assist in monitoring biometric attendance and daily attendance records.
• Track late arrivals.
• Process leave applications.
• Support attendance regularization.
• Address related employee queries.
• Statutory Compliance Support:
• Assist in maintaining records and documentation for EPF, ESIC, gratuity, professional tax, and TDS.
• Support compliance with other applicable statutory requirements under HR guidance.
• HR Operations & Employee Lifecycle:
• Assist with confirmation and probation tracking.
• Support contract renewals.
• Process resignations and exit formalities.
• Manage clearance documentation.
• Update employee records.
• HR Reports & MIS:
• Prepare and update employee databases.
• Generate headcount reports.
• Maintain recruitment trackers.
• Prepare joining and separation reports.
• Compile attendance summaries.
• Update monthly HR dashboards.
• Training & Employee Engagement:
• Coordinate HR induction sessions.
• Assist with employee training programs.
• Support awareness sessions.
• Help organize staff engagement activities.
• Contribute to employee recognition initiatives.
• Workforce Coordination:
• Assist with HR documentation and coordination for teaching staff, non-teaching staff, support staff, and outsourced personnel.
• HR Systems & Administration:
• Support the use of attendance and payroll software.
• Conduct data accuracy checks.
• Assist with document filing and digital record management.
• Coordinate with relevant departments or software support teams.
• Other HR Activities:
• Provide administrative and operational support for day-to-day HR activities.
• Assist with special projects assigned by the HR Executive.

Qualifications

• Graduate or postgraduate in Human Resource Management, Personnel Management, Business Administration, Commerce, or a related discipline.
• Freshers and candidates seeking practical exposure to HR operations are welcome.
• Basic understanding of recruitment, employee documentation, attendance, payroll, and HR administration.
• Working knowledge of MS Excel, MS Word, email, and other office applications.
• Good verbal and written communication skills in English. Knowledge of Hindi and Marathi will be an advantage.
• Strong organisational skills and attention to detail.
• Ability to maintain accurate employee records.
• Ability to handle confidential employee information responsibly and professionally.
• Willingness to learn labour-law compliance, HR policies, employee lifecycle management, and HR systems.
• Ability to coordinate with employees and multiple departments professionally.
• A proactive, disciplined, and responsible approach.
• Willingness to work in a school-based, multi-category workforce environment.
• Candidates available for the complete three-month internship period will be preferred.

Internship Details

• Duration: Three months.
• Stipend: Payable as per the school's standard internship policies.
• Accommodation: Provided for the entire three-month internship period, subject to school rules and availability.
• Outcome: Internship Certificate on successful completion, subject to policy and requirements.

Note: The intern will work under the guidance of the HR Executive and will not independently approve payroll, make employment decisions, or handle sensitive employee matters without authorization.