Administrative Assistant
ThunderSoft
Austin, TX0–2 yrs56m agovia LinkedIn
About the Role
Administrative Assistant at ThunderSoft.
Key Responsibilities
- Provides assistance and support to first or second level managers, a department, or an off-site office.
- Researches and learns departmental/company policies and procedures.
- Manages basic calendar needs for one or more managers.
- Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
- Completes various office tasks such as:
- iProc creation
- Using a Pcard
- Maintaining office files, supplies, and equipment
- Submitting expense reports and checking requests
- Arranging for shipping
- Maintaining vendor database
- Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
- Answers internal and external emails.
- Schedules and coordinates various types of meetings, including luncheons, conferences, and team building events.
Requirements & Tech Stack
- Technologies: Excel, Sap, Concur, Teams, Outlook
- Physical Requirements:
- Push Max Weight Limit = 35 lbs
- Pull Max Weight Limit = 35 lbs
- Lift Max Weight Limit = 35 lbs
- Driving Requirements: Yes, candidate must have their own vehicle for commuting to the office and occasionally to event venues.
Qualifications
- Associate's degree OR High School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.
- Clear, concise verbal and written communication for interacting with employees and executives.
- Problem-solving and flexibility; ability to think and act quickly.
- Good time management and organizational skills.
- Basic proficiency with tech.
- Teamwork and collaboration for cross-department/project support.
- Keywords: Extrovert/people person, easy to communicate with, fast learner, punctual.
- Level of Responsibility: Works under supervision; decision-making affects direct area of work and/or work group; tasks require multiple steps which can be performed in various orders, requiring planning, problem-solving, and prioritization.