Bilingual Administrative Assistant I

About the Role

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

Key Responsibilities

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence.
• Maintains hard and electronic files.
• Handles materials and documents in a professional and discreet manner.
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices.
• May assist with timekeeping, payroll, and/or HR functions.
• May schedule appointments and update calendars for manager(s) within area of responsibility.
• May assist with coordination of travel arrangements for manager(s).
• May set-up and coordinate meetings and conferences.
• Answers phones promptly and in a professional manner.
• May order and maintain office supplies for assigned area of responsibility (e.g., kitchen and bathroom supplies).
• May assist with activities related to co-worker recognition/appreciation (e.g., ordering event tickets or flowers, sending cards).

Requirements & Tech Stack

• High School diploma or equivalent or 2 years related experience.
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint.

Qualifications

• Ability to write reports, business correspondence, and procedures.
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos.
• Strong writing and verbal skills.
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients.
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages.
• Must possess strong customer service skills.
• Must be willing to work with others and be a part of a team.
• Good listening skills.
• Must be able to prioritize work and utilize strong organizational skills.
• Ability to maintain confidentiality.
• Ability to solve practical problems using existing processes and procedures.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect information, establish facts, and draw valid conclusions.