Administrative Assistant

Key Responsibilities

• Performs clerical duties such as typing, note taking, and managing daily mail to ensure office or department order and document accuracy.
• Establishes and maintains official documents and records in appropriate files for organization.
• Schedules and coordinates appointments and makes arrangements for meetings, conferences, and travel to manage the supervisor's/department's calendar.
• Prepares routine letters, memorandums, agendas, presentations, and forms.
• Maintains Director's email and voicemail correspondence for adequate and timely communication.
• Screens telephone calls and resolves or refers them as appropriate.
• Assists with some light accounting/budget review.

Direct Manager/Direct Reports

• This position typically reports to Director/Sr. Director.
• This position has 0 Direct Reports.

Travel Requirements

• No travel required.

Working Conditions

• Located in a comfortable indoor area.
• Unpleasant conditions would be infrequent and not objectionable.

Minimum Qualifications

• Must be eighteen years of age or older.
• Must be legally permitted to work in the United States.
• Provides primary support to a specific supervisor and/or department.
• Typically has frequent contacts outside the workgroup.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems.
• Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes, and the Internet.
• Strong written/verbal communication skills, strong organizational skills, attention to detail, and strong interpersonal skills.
• Skills in operating office equipment (e.g., fax, copier, phone, etc.).

Minimum Education

• High school diploma and/or GED.

Minimum Years Of Work Experience

• 2

Competencies

• Action Oriented
• Decision Quality
• Collaborates
• Instills Trust
• Situational Adaptability
• Communicates Effectively
• Customer Focus
• Resourcefulness