On Site Coordinator

About the Role

The On-Site Coordinator is a two-month contract role based in Riverside, CA, supporting nightlife programming and venue activations for a globally recognized premium tequila brand. This role serves as the on-site point of contact, coordinating with venue management, talent, vendors, and internal teams to deliver organized, engaging experiences that reflect the brand’s standards. The ideal candidate is comfortable navigating nightlife environments, building relationships with venue staff, and managing event logistics independently. Weekend availability is required, including evenings and late nights.

Key Responsibilities

• Oversee on-site execution of brand activations, including setup, programming, and breakdown.
• Coordinate schedules and logistics with venue managers, DJs, hosts, vendors, and other event partners.
• Confirm that branded materials, product displays, and activation elements are ready before guests arrive.
• Maintain communication with the production, creative, and account teams, providing timely updates and flagging issues.
• Support guest engagement and ensure the activation aligns with approved programming and brand standards.
• Track attendance, guest feedback, and product availability; coordinate with venue staff to collect sales or consumption information as requested.
• Document execution through photos and concise post-event reports, including results, challenges, and recommendations.
• Resolve operational issues promptly and escalate decisions requiring internal approval.

Requirements & Tech Stack

• Weekend availability is required, with flexibility for evening and late-night shifts.
• Ability to work on-site in Riverside, CA, with reliable transportation to assigned venues.
• Strong organizational skills and the ability to manage schedules, materials, and multiple priorities in a fast-paced setting.
• Clear, professional communication and confidence representing a notable premium brand.
• Demonstrated reliability, sound judgment, and the ability to work independently while staying connected to the broader team.
• Comfort using email, spreadsheets, and project management tools for tracking and reporting.

Qualifications

• Prior experience in nightlife, hospitality, events, brand activations, or production coordination preferred.
• Familiarity with navigating nightlife environments is required, including working with venue management, bar teams, security, DJs, and promoters.
• High school diploma or equivalent required; education in marketing, communications, hospitality, or a related field is a plus.