Part-Time Communications Assistant

About the Role

SWAY PR is seeking a Part-Time Communications Assistant to support the team with social media, newsletters, research, administrative tasks, and events. This role is ideal for a college student or someone beginning their career looking to gain practical skills in public relations.

Key Responsibilities

Help with social media and content

• Assist with content calendars, draft posts, and create simple visuals using graphic design tools.
• Schedule and publish approved content.
• Monitor accounts and comments, bringing questions to the team’s attention.
• Gather and organize photos, updates, and other materials.
• Help compile social media results for reports.

Assist with newsletters and email communications

• Gather information and help draft, edit, and format content.
• Assist with layouts using email marketing and newsletter platforms.
• Check names, dates, links, and formatting.
• Make requested revisions and help prepare approved materials for distribution.

Provide project and office support

• Update task lists, calendars, databases, and files.
• Assist with research, data entry, and report preparation.
• Attend assigned meetings, take notes, and help track next steps.
• Support media list updates, news release distribution, and coverage tracking.
• Follow up on information and materials as directed.
• Keep supervisors informed of progress and ask questions when clarification is needed.

Help with events

• Assist with event materials, preparation, and logistics.
• Attend assigned events, take photos, and gather information for follow-up content.
• Help with activities before, during, and after events.

Requirements & Tech Stack

Skills & Qualities

• Dependability and follow-through: Keep track of assignments, meet deadlines, and communicate if help is needed.
• Attention to detail: Read emails and instructions carefully, check work, and make requested revisions.
• Willingness to learn: Be open to feedback, interested in learning new skills, and comfortable asking questions.
• Clear communication: Ability to write straightforward copy and communicate professionally with colleagues.
• Basic computer skills: Comfortable using email, word processing, and spreadsheets; willingness to learn new programs.
• Social media familiarity: Understanding of platforms such as Instagram, Facebook, LinkedIn, and X.
• Interest in Hawaiʻi’s community: Curiosity about local issues and respect for Hawaiʻi’s diverse communities, cultures, and perspectives.
• Collaborative approach: Ability to work well with others and willingness to help with various assignments.

Helpful Skills (Not Required)

• Experience creating graphics, photos, or short videos.

Learning Opportunities

• Opportunities to learn how to use AI and other digital tools responsibly, including checking accuracy, protecting confidential information, and following agency guidance.

Experience

• Prior PR or office experience is not required.
• Experience from coursework, student organizations, volunteer activities, other jobs, or personal projects is welcome.

Schedule and Location

• $20/hr for up to 19 hours per week.
• Consistent schedule coordinated around classes or other commitments and agency needs.
• Work is in person at the Honolulu office, preferably Tuesday, Wednesday, and Thursday. Monday and Friday hours may also be arranged.
• Occasional evening or weekend event support may be requested, with scheduling discussed in advance.
• Applicants must be able to commute reliably to the office and assigned local meetings or events.