Services Support Associate, PPMD Admin

About the Role

The Administrative Assistant provides comprehensive administrative support to Partners, Principals, Managing Directors (PPMD), and Senior Managers. This role demands exceptional communication, interpersonal, and execution skills. The Administrative Assistant is responsible for promoting effective teamwork and fostering a collaborative work environment, while efficiently utilizing resources without sacrificing quality. Proficiency in Microsoft Office is required. The ideal candidate is highly organized, task-oriented, and adept at prioritizing multiple assignments and stakeholders. Strong interpersonal skills are essential, with the ability to establish credibility and collaborate across all levels of the firm. Attention to detail, excellent follow-through, superior communication skills, and a positive, professional demeanor are critical for success in this position.

Key Responsibilities

As a Services Support Associate II, Corporate Services on the USI ESC Admin Support Team, you will be responsible for:

• Performing administrative tasks involving confidential and sensitive information
• Managing leader calendars, including scheduling and rescheduling meetings
• Preparing, editing, and distributing memos, letters, emails, and other correspondence
• Coordinating domestic and international travel arrangements, including itineraries, lodging, local transportation, and visa or passport support
• Preparing and reconciling time and expense reports and supporting audits as needed
• Coordinating leadership events, client visits, and other administrative activities with national and local teams

Requirements & Tech Stack

• Bachelor’s degree
• 2-3 years of administrative experience in a corporate environment
• Experience managing calendars, meetings, and correspondence for senior stakeholders
• Experience preparing time and expense reports
• Experience coordinating domestic and international travel arrangements
• Proficiency in Microsoft Office
• Ability to work overtime on weeknights and weekends, as needed

Qualifications

• Experience supporting Partners, Principals, Managing Directors, or Senior Managers
• Experience coordinating leadership events or client visits
• Experience working with confidential business information