Degreeworks Coordinator

About the Role

The University of Mississippi is seeking a Degreeworks Coordinator to support the creation of project definitions, work breakdowns, rough order estimates, project plans, communication plans, and project schedules and specifications. This role serves as a liaison to resolve problems and concerns.

Key Responsibilities

• Research solutions to project management issues.
• Lead short-term, tactical projects.
• Determine the scope of work for assigned projects.
• Communicate project timelines, milestones, and updates in team meetings.
• Assist in preparing reports and program documentation.
• Follow project objectives, priorities, and goals using best practices and industry standard methodologies.
• Program the Degree Audit and Planning systems, currently using DegreeWorks and Smart Plan, collaboratively across the institution.
• Analyze and troubleshoot systems problems.
• Review current processes, evaluate, and implement changes for improvement.
• Provide assistance to faculty, staff, and other end users for the Degree Audit and Planning systems.
• Maintain records such as logs, notes, job aids, correspondence, memorandums, webpages, and reports.
• Assist in creating documentation and training materials for end users.
• Serve as the Scribe for all academic programs and curricular changes in collaboration with the Registrar's Office, Academic Affairs, and the Academic Schools and Colleges.
• Write basic computer code relevant to the systems used.
• Interact with Academic Affairs, IT, Academic Advisors, and Degree Program representatives to create accurate degree audits and plans for all University degree programs, minors, and certificates.
• Maintain functional knowledge of the University curriculum/graduation requirements, including general education requirements.
• Follow all procedures as outlined in the Job Aids and Documentation Manuals.
• Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA).
• Stay current with new releases of the Degree Audit and Planning systems by researching scribe techniques, participating in the Ellucian E-Commons, reviewing release guides, attending Ellucian webinars, and other related activities.
• Generate Transit and Insights reports.
• Update and maintain the Degree Audit and Planner website.
• Assist in monitoring the Degree Audit and Planner ticketing system, responding to questions and requests.
• Test system updates and submit tickets as needed to Ellucian and/or University IT Services.
• Provide training to end users on the Degree Audit and Planning systems.
• Ensure compliance with institutional, state, federal, and accreditation guidelines.
• Assist in processing and maintaining Degree Audit Petitions for Exceptions.

Requirements & Tech Stack

• DegreeWorks
• Smart Plan
• Transit
• Insights
• Ellucian E-Commons
• Ellucian webinars
• FERPA compliance

Qualifications

• Bachelor's degree (Required)
• Relevant experience
• Substitutions of the required experience or education may be considered on a 1:1 basis.