Summer 2027, Administrative Assistant

About the Role

Pine Tree Camps at Lynn University is an American Camp Association accredited day and overnight camp in Boca Raton, Florida. Pine Tree Camps offers a variety of programs for campers ages 5 to 14.

Key Responsibilities

• Greet guests, screen telephone calls, and answer or direct inquiries.
• Maintain appointment calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Create and maintain database and spreadsheet files.
• Organize programs and special events, including arranging facilities and caterers, and issuing information or invitations.
• Work independently and within a team on special and ongoing projects.
• Prepare and maintain various records, including agenda, notices, minutes, and resolutions for meetings.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Compose correspondence to internal and external parties.
• Compile and prepare reports and other complex documents.
• Prepare materials for mailings and route incoming mail, determining items requiring priority attention.
• Create work orders related to camp needs.
• Order office supplies and maintain appropriate inventory.
• Other duties as assigned.

Requirements & Tech Stack

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Internet browsers
• Relational databases

Qualifications

• Strong verbal and written communication skills, with the ability to compose independent correspondence and proofread documents.
• Excellent organizational skills, problem-solving abilities, and follow-through.
• Professionalism, tact, and ability to maintain strict confidentiality.
• Ability to research, gather, and organize information to produce concise reports.
• Ability to keep accurate, orderly files and records.
• Basic knowledge of accounting and mathematical skills for calculations involving percentages and decimals.
• Bachelor's degree (B.A.) from a four-year college or university; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
• Must be available for all 9 weeks of camp, a week of camp training: May 24, 2027 – July 30, 2027 (Monday to Friday, 35 – 40 hours a week).
• Must be available May 1, 2027 – May 23, 2027 to work part-time (Monday – Friday, 10 – 20 hours a week).