Entry Level Manufacturing Communications Coordinator

About the Role

As a Communications Coordinator, you will help plan, coordinate, and execute internal and external communications initiatives that support the business, brand, and people. You will work across the organization with various departments and external partners.

Key Responsibilities

• Manage multiple communications projects from concept through completion, including establishing timelines, coordinating deadlines, tracking deliverables, and keeping stakeholders informed.
• Balance competing priorities while maintaining quality and attention to detail, following up on open items without constant direction.
• Coordinate projects across multiple internal departments and maintain organized project files, communication assets, schedules, and vendor information.
• Plan and coordinate trade shows, conferences, customer visits, company events, employee engagement activities, and other communications initiatives.
• Coordinate event logistics, promotional materials, signage, shipping, vendors, and on-site needs, ensuring events are professional and successful.
• Assist with event setup, execution, and breakdown, and capture photos and content during events for future communications and marketing efforts.
• Develop and maintain relationships with marketing, advertising, event, production, and media vendors, including printers, promotional product suppliers, photographers, signage companies, media partners, and event venues.
• Obtain quotes, coordinate schedules, review proofs, and manage vendor deliverables, ensuring vendors meet expectations for quality, timing, and brand standards.
• Resolve issues and proactively communicate potential concerns with vendors.
• Take professional-quality photographs and coordinate with vendors on video projects showcasing employees, equipment, facilities, events, and manufacturing activities.
• Identify interesting stories and opportunities to highlight employee accomplishments and company successes.
• Build and maintain an organized library of photographs and digital assets.
• Create content for internal communications, social media, the company website, presentations, newsletters, and other communication channels.
• Translate complex technical or manufacturing information into clear, engaging, and audience-focused communications.
• Build strong working relationships with employees and leaders throughout the organization, working directly with production, engineering, operations, business development, program management, and human resources.
• Learn about products, capabilities, and manufacturing processes to tell authentic stories about the work being done, and help showcase differentiating aspects of the organization.
• Create and coordinate presentations, employee communications, sales materials, newsletters, digital communications, and other company messaging.
• Support business development initiatives with content, graphics, presentations, and communication resources.
• Support LinkedIn, YouTube, Facebook, email, website, and internal communication content.
• Assist with market research and competitive intelligence as needed.
• Maintain consistent branding and messaging across all communications.
• Support proposal and business development activities as needed.

Requirements & Tech Stack

• Proficiency with Microsoft Office, particularly PowerPoint, Word, and Excel.
• Experience with social media platforms such as LinkedIn, YouTube, and Facebook.

Qualifications

• 3+ years of experience in communications, marketing, public relations, event coordination, project coordination, or a related field.
• Bachelor's degree in Communications, Marketing, Public Relations, Business, Journalism, or a related field preferred; equivalent professional experience may be considered.
• Demonstrated ability to manage multiple projects, priorities, and deadlines.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently, take ownership, and follow through.
• Ability to work effectively with employees and leaders at all levels of the organization.
• Strong relationship-building and vendor management skills.

Preferred Qualifications:

• Previous experience working in or supporting a manufacturing, industrial, defense, aerospace, shipbuilding, construction, engineering, or technical environment.
• Familiarity with local business and vendor communities.
• Experience working with communications, event, advertising, printing, promotional product, photography, or media vendors.
• Experience planning and executing trade shows, conferences, customer visits, company events, or employee engagement initiatives.
• Strong photography and/or videography skills.
• Experience with Adobe Creative Cloud, Canva, or similar design tools.
• Experience creating content for websites, social media, internal communications, and digital channels.
• Experience translating technical or complex information into compelling stories.

Travel Requirements

• Occasional travel may be required for trade shows, conferences, customer visits, company events, and other business activities.

Physical Requirements

• Ability to regularly walk through manufacturing and production environments.
• Ability to stand and walk for extended periods during events and while working throughout facilities.
• Ability to safely navigate manufacturing environments while following required safety procedures and PPE requirements.
• Ability to sit and work at a computer for extended periods.
• Ability to lift up to 25 pounds at times, including communication materials, event supplies, and equipment.
• Ability to communicate clearly and effectively with production team members, leadership, vendors, customers, and visitors.