Program Manager L3, Graduate Fellowships

About the Role

The Office of Graduate Education seeks a detail-oriented higher education professional to join the Graduate Student Success team as a limited-term Program Manager for Graduate Fellowships. This position supports the Senior Manager for Graduate Fellowships with the administration of Institute-level prestigious fellowships and works closely with academic units, colleges, and fellowship recipients to deliver accurate and timely fellowship operations.

Job Summary

The Program Manager works with many levels of leadership and staff to manage program efforts based on industry best practices. This role serves as the single point of contact for facilitation and communication of program goals, deliverables, and schedules and requires excellent communication skills. Various levels of documentation will be produced at each stage of the program, and the Program Manager is often the person who creates these with input from others.

Key Responsibilities

• Facilitate the creation of program definitions, work breakdowns, rough order estimates, program plans, communication plans, and program schedules and specifications.
• Research solutions to program management issues using the appropriate resources; lead short-term, tactical programs of diverse types.
• Promote and follow the objectives, priorities, and goals of programs through best practices and industry-standard methodologies.
• Interact regularly with program sponsors, stakeholders, program teams, and others to determine their needs and use the existing program methodology to develop plans to address these efficiently.
• Facilitate or contribute to team or programmatic meetings to communicate program timelines, milestones, and updates.
• May participate in and provide information for the strategic planning process at the unit or department level.
• Create program artifacts, agendas, presentations, and meeting minutes for the program team.
• Prepare reports and program documentation.
• May provide training, guidance, and direction to other staff, especially as it pertains to the use of tools for effective program management.
• Perform other job-related duties assigned.

Requirements & Tech Stack

• Bachelor's Degree or an equivalent combination of education and experience.
• Two or more years of job-related experience.
• Strong attention to detail and ability to manage multiple deadlines.
• Strong written communication and presentation skills, including experience communicating policies and processes to students, faculty, and staff.
• Experience with graduate fellowship, scholarship, sponsored award, or student award administration in higher education.
• Knowledge of FERPA and experience handling confidential student information in Banner.
• Experience with Canvas, Drupal, and WordPress.
• Proficiency in Microsoft Excel.

Additional Information

• This is a limited-term position and is subject to availability of funding thereafter.
• A successful candidate must be able to pass a background check.
• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Required Documents to Attach

• Cover Letter: addressing qualifications for this position.
• Resume/CV.
• All documents in a single PDF file, saved as your lastname_firstname.

Contact Information

For additional information about this job opening, please contact Jaydale C Poyotte at [email protected].