Clinical Research Participant Specialist

About the Role

The University of Miami/UHealth Department of Psychiatry has an opportunity for a full-time Clinical Research Participant Specialist to work in Miami, FL. This role supports participant outreach, recruitment, enrollment, and study visit coordination on the University of Miami Medical Campus.

Key Responsibilities

• Assists in community outreach, recruitment, and enrollment of participants for clinical studies/trials.
• Assists with the design and implementation of overall recruiting strategy for clinical studies/trials.
• Sources and recruits study participants using databases, social media, hospitals, mental health clinics, shelter programs, etc.
• Prescreens and evaluates candidates for study participation.
• Provides analytical and well-documented recruiting reports to leadership.
• Acts as a point of contact and builds influential client relationships during the prescreen process.
• Markets clinical trials to the community and participates in community outreach events to promote study awareness.
• Schedules and conducts marketing presentations to various referral sources.
• Understands clinical protocols (i.e., Phase I to Phase IV) and associated study specifications.
• Develops effective client recruitment programs.
• Acts as a primary liaison between referral sources and the organization.
• Completes required forms during the initial evaluation (demographic form, intake form, database consent form, releases of information, etc.).
• Reviews the criteria for the programs.
• Updates and maintains the patient database with required information.
• Visits appropriate referral sources (hospitals, clinics, etc.) to market clinical studies/trials.
• Conducts face-to-face screenings and assessments to determine eligibility.
• Communicates with family or persons involved in participant’s care.
• Designs and develops client education materials as needed.
• Attends and participates in meetings with the interdisciplinary treatment team.
• Attends field-related conferences/seminars/trainings.
• Supports participant recruitment, prescreening, enrollment, scheduling, and follow-up in accordance with approved research protocols.
• Conducts telephone and in-person interviews and assessments.
• Completes participant intakes, consent-related documentation, and data collection.
• Maintains accurate study records.
• Serves as a primary point of contact for participants, providing study information, appointment reminders, and follow-up communication.
• Coordinates study visits.
• Prepares correspondence.
• Manages phone inquiries.
• Maintains organized study files and binders.
• Participates in community outreach and recruitment activities to support participant engagement and retention.
• Communicates effectively with multidisciplinary research teams and community partners.
• Adheres to university policies, confidentiality, and ethical standards.

Requirements & Tech Stack

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Qualifications

• Bachelor’s degree in a relevant field required.
• No previous experience required.