Assistant HR / HR Generalist

About the Role

We are looking for an energetic, detail-oriented, and proactive HR Generalist / Assistant HR to manage end-to-end HR Operations and provide operational support across talent acquisition initiatives. In this role, you will act as the operational backbone of the HR team, ensuring seamless employee life-cycle management, accurate HRIS data maintenance, and active coordination for candidate sourcing, screening, and interview scheduling.

Key Responsibilities

1. HR Operations & Employee Life-Cycle Management

• Onboarding & Induction: Facilitate end-to-end pre-boarding, documentation verification, offer letter generation, and new-hire orientation to deliver a smooth Day 1 experience.
• HRIS & Records Maintenance: Manage and update employee records, track attendance, and log leave requests accurately in the HRIS (e.g., Keka or similar platforms).
• Offboarding & Exit Operations: Coordinate resignation formalities, clearance checklists, handover tracking, and full & final (F&F) coordination.
• HR Queries & Policy Administration: Serve as the first point of contact for routine employee queries regarding company policies, leave entitlements, and workplace documentation.
• Compliance & Documentation: Maintain digital personnel files, issue formal letters (bonafide, employment verification, promotion letters), and assist in internal audit checks.

2. Talent Acquisition & Recruitment Support

• Sourcing & Pipeline Coordination: Assist in sourcing junior to mid-level candidates across job portals (Naukri, LinkedIn, Foundit) and campus referral pools.
• Screening & Shortlisting: Perform initial profile reviews against role requirements and conduct preliminary phone screenings for availability, CTC expectations, and communication fit.
• Interview Logistics: Schedule virtual and in-person interview panels, coordinate calendar invites, issue assessment links, and ensure prompt candidate feedback collection.
• Recruitment Operations: Maintain and update applicant tracking spreadsheets, candidate pipelines, and screening trackers to ensure real-time status reporting.
• Campus & Walk-in Drives: Provide logistical and on-ground coordination for campus placement drives, walk-in interview events, and assessment sessions.

Qualifications & Tech Stack

Education

• Bachelor’s degree in Human Resources, Business Administration, Commerce, or related fields.
• MBA in HR is an advantage.

Experience

• 0 to 2 years of hands-on experience in HR operations, recruitment coordination, or generalist functions.
• Relevant HR internships will be considered.

Tech & Tool Proficiency

• Working proficiency with MS Office / Google Workspace (particularly Excel/Google Sheets for tracking and reports).
• Familiarity with HRIS platforms (e.g., Keka, Darwinbox) and job portals (LinkedIn Recruiter, Naukri) is preferred.

Skills

• Excellent verbal and written English communication skills for professional employee correspondence and candidate outreach.
• High attention to detail, strong multi-tasking abilities, and capability to maintain confidentiality with sensitive personnel data.