Intern, Asset Management & Project Coordinator

About the Role

We are looking for a detail-oriented and organized professional to support a US-based real estate investment client across asset management, property operations, financial reporting, lease administration, and project coordination. The role involves monitoring property performance, coordinating with tenants and vendors, maintaining financial and operational records, tracking projects and payments, and ensuring deadlines and reporting requirements are met. The candidate will work closely with the US team and coordinate across finance, sales, and operations.

Key Responsibilities

Asset Management & Financial Reporting

• Track property performance, including occupancy, rent rolls, Net Operating Income (NOI), and cash flow against budgets.
• Assist with annual operating budgets, capital expenditure plans, and monthly financial reviews.
• Prepare financial reports, variance analysis, investor reports, and distribution schedules.
• Track capital calls, investor distributions, loan covenants, and lender reporting requirements.
• Support financial analysis, acquisitions, dispositions, and due diligence activities.

Property Operations & Lease Administration

• Maintain lease records, rent schedules, escalations, renewal dates, and lease expiry details.
• Coordinate lease renewals, new leasing activities, and follow-ups with US brokers.
• Track tenant rent collections, outstanding payments, and accounts receivable.
• Assist with CAM/NNN reconciliations and tenant billbacks.
• Coordinate vendor contracts, service agreements, invoices, and payment approvals.
• Track property insurance renewals, property tax deadlines, and tenant insurance certificates.
• Coordinate with property managers on maintenance requests and inspections.
• Maintain property records, compliance calendars, and monthly operations reports.

Project Coordination & PMO Support

• Coordinate with US sales, finance, and operations teams on deal pipelines, closings, and operational handovers.
• Maintain project plans, timelines, task trackers, and payment records.
• Track vendor invoice payments, approvals, insurance renewals, and related documentation.
• Schedule meetings, prepare minutes, and follow up on action items and deadlines.
• Prepare weekly status reports, dashboards, and project updates.
• Maintain contracts, project documents, and shared drives.
• Identify and escalate potential risks, delays, and pending dependencies.

Requirements & Tech Stack

• Bachelor's degree in Finance, Commerce, Business Administration, or any related discipline.
• 0–1 years of experience in finance, accounting, real estate, property management, lease administration, or project coordination.
• Good knowledge of MS Excel (including formulas, pivot tables, and lookups).
• Working knowledge of MS Word, PowerPoint, or Google Workspace.
• Strong written and verbal English communication skills.
• Good organizational and documentation skills, with the ability to manage multiple tasks and deadlines.
• Comfortable coordinating with US-based teams, tenants, vendors, and other stakeholders during US business hours.

Good to Have

• Knowledge of US commercial real estate concepts such as NOI, cap rates, CAM, NNN leases, DSCR, and lease structures.
• Familiarity with financial modelling, investor reporting, or real estate investment processes.
• Exposure to tools such as Yardi, AppFolio, MRI, Argus, or VTS.
• Experience with project management tools such as Asana, Monday.com, Smartsheet, MS Project, or Zoho.
• MBA, CA/CA Inter, CFA, CAPM, or similar qualifications/certifications.