Talent Coordinator, Bilingual

About the Role

LINX is seeking a Talent Acquisition Coordinator to provide administrative and logistical support to the Recruiting Team, ensuring the hiring process runs smoothly by managing scheduling, tracking, and communication. This role is crucial for a rapidly growing IT integrator, supporting hiring across structured cabling, access control, AV, wireless/DAS, and data center construction.

Key Responsibilities

• Schedule and coordinate interviews, managing calendar conflicts and last-minute changes.
• Post approved job requisitions to internal and external job boards (LinkedIn, Indeed, ADP).
• Maintain accurate candidate records and requisition status in the ATS.
• Serve as the point of contact for candidates during the interview process.
• Draft and send offer letters and new hire paperwork.
• Coordinate the onboarding handoff between Recruiting, HR, IT, and hiring managers, tracking completion of logistics.
• Administer the employee referral program, including logging referrals, tracking bonus eligibility, and processing payouts.
• Compile recruiting metrics and reports (time-to-fill, source of hire, pipeline volume).
• Maintain recruiting files, templates, and shared trackers, ensuring organized and audit-ready documentation.
• Provide light candidate screening support (resume review, initial phone screens) as directed.
• Support career fair and campus recruiting logistics, including registration, materials, and travel coordination.

Requirements & Tech Stack

• Strong organizational skills with the ability to manage multiple calendars, deadlines, and requests.
• Excellent written and verbal communication, particularly in candidate-facing correspondence.
• High attention to detail, especially with data entry and recordkeeping.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Office 365 (Excel, Word, Teams, Outlook calendar management).
• Comfortable working across departments and following direction from multiple stakeholders.

Qualifications

• At least 6 months of administrative, coordination, or recruiting-support experience in a fast-paced environment.

Preferred Experience

• Bilingual in Spanish & English.
• Experience with an ATS (Applicant Tracking System) and ADP Workforce Now.
• Experience supporting recruiting or HR functions in construction or a similarly technical industry.
• Familiarity with basic employment law and recordkeeping requirements.
• Experience building or maintaining recruiting reports and dashboards.