Accounting Associate (Accounts Payable)

Key Responsibilities

• Process vendor invoices accurately and timely through the accounts payable system.
• Review, audit, and process employee expense reports to ensure compliance with company policies.
• Maintain corporate credit card and expense management records, following up with employees as needed to resolve discrepancies.
• Prepare and process vendor payments and assist with payment inquiries.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Prepare account reconciliations and assist with month-end and year-end close activities.
• Record journal entries and maintain accurate general ledger accounts.
• Support internal and external audit requests by preparing documentation and schedules.
• Assist with Sales & Use Tax filings and maintain resale and sales tax exemption certificates.
• Assist with Federal Excise Tax, tire fee, property tax, and other required tax filings as assigned.
• Support the preparation of 1099 reporting and annual tax documentation.
• Register and renew business licenses and assist with required government filings, including economic surveys.
• Research accounting and tax questions as needed to support compliance with U.S. GAAP and applicable federal, state, and local regulations.
• Identify opportunities to improve accounting processes, internal controls, and operational efficiencies.
• Perform other accounting and finance duties as assigned.

Core Competencies

• Good understanding of accounts payable and general accounting principles.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Effective verbal and written communication skills.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Experience with SAP or other ERP systems is preferred.
• Commitment to accuracy, customer service, and continuous process improvement.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field required.
• Accounting degree preferred.
• 0-2 years of accounting or accounts payable experience in a corporate environment preferred.
• Experience processing employee expense reports and vendor invoices preferred.
• Experience with SAP or a comparable ERP system preferred.
• Working knowledge of general ledger accounting and account reconciliations preferred.
• Exposure to Sales & Use Tax or other indirect tax compliance is a plus but not required.
• Proficiency in Microsoft Excel required.