Executive Secretary/Executive Support Analyst

About the Role

Partner Forces is seeking an Executive Secretary / Executive Support Analyst to support senior DHS federal leaders in a fast-paced, mission-driven environment. This is an early-career role for a professional who is highly organized, responsive, and detail-oriented, with a desire to grow beyond traditional administrative support. The role offers an opportunity to stay ahead of priorities, navigate competing demands, coordinate across teams, and contribute to important work.

Key Responsibilities

• Serve as a trusted day-to-day partner to senior leaders, helping them stay organized, prepared, and focused on their highest priorities.
• Manage complex calendars, meetings, scheduling, and executive correspondence, balancing competing priorities and anticipating conflicts.
• Coordinate meetings from start to finish, including agendas, briefing materials, logistics, notes, action items, and follow-up.
• Track leadership priorities, decisions, commitments, and deadlines to ensure important work continues moving forward.
• Anticipate leadership needs and proactively identify information, materials, or coordination needed to support upcoming meetings and decisions.
• Coordinate across teams, offices, and stakeholders to gather information, align activities, and facilitate communication.
• Draft, edit, and format emails, briefings, presentations, reports, meeting materials, and other executive-level communications.
• Help translate leadership direction into clear next steps and follow up with stakeholders to drive actions through completion.
• Support special projects, research, planning efforts, and other mission priorities as needs arise.
• Identify opportunities to improve processes, workflows, and systems that help leadership and the broader team operate more effectively.
• Coordinate executive travel, events, and other logistics as needed.
• Build strong relationships across the organization and become a reliable resource for both leadership and the broader team.
• Take on increasing responsibility as you develop knowledge of the organization, its stakeholders, and its mission.

Requirements & Tech Stack

• Must be a US citizen.

Qualifications

• 0–6 years of experience, with a strong interest in growing beyond traditional administrative support into a trusted, mission-oriented partner.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to communicate professionally with senior leaders and a wide range of stakeholders.
• Strong judgment, professionalism, and discretion when working with sensitive or confidential information.
• A proactive mindset and ability to anticipate needs, identify gaps, and take action without always waiting for direction.
• Strong follow-through and a demonstrated ability to take ownership of responsibilities from start to finish.
• Ability to quickly understand priorities, connect information across different activities, and recognize what requires attention or escalation.
• Adaptability and comfort working in an environment where priorities, schedules, and needs can change quickly.
• Strong interpersonal skills and the ability to build trusted working relationships across teams and levels of an organization.
• A collaborative, low-ego approach with a willingness to jump in and help wherever needed.
• Intellectual curiosity and a genuine interest in understanding the mission and the work happening around you.
• A desire to learn, grow, and take on responsibilities beyond traditional administrative support.
• Experience providing executive support, program coordination, project support, or similar work in a complex organization is preferred.
• Experience supporting federal government clients or working in a federal consulting environment is a plus.