Studio Assistant

About the Role

Dazed Studio is seeking a highly organized, proactive, and personable Studio Assistant to join their US team in New York, NY. This full-time role is hybrid and focuses on providing administrative and operational support across people operations, office management, and the wider business, ensuring the smooth functioning of the studio.

Key Responsibilities

Studio & Office Operations

• Support the day-to-day running of the Dazed US office, ensuring the studio remains organized, functional, and welcoming.
• Act as the primary point of contact for building management, front desk, cleaning, and hospitality teams.
• Coordinate office maintenance, repairs, deliveries, and other operational requirements.
• Welcome guests and visitors to the studio, ensuring meeting spaces are prepared.
• Manage office supplies, equipment, refreshments, including purchasing, inventory, and expense tracking.
• Coordinate office deliveries, shipments, and courier services.
• Support the organization and implementation of office improvements and studio-related projects.
• Help maintain internal office processes, resources, and documentation.

People Operations & Employee Experience

• Provide administrative and logistical support across the employee lifecycle, including onboarding, offboarding, and general people operations.
• Coordinate new hire onboarding requirements (access, IT, email, workspace, introductory meetings).
• Support employee offboarding processes (equipment return, access removal).
• Help organize internal team activities and employee events.
• Help maintain employee resources and operational documentation.
• Provide day-to-day administrative support to the People & Operations team.
• Act as a point of contact for employees, addressing office and operational questions.

Executive & Business Administration

• Provide administrative support to the US leadership team, including diary management and scheduling, with specific support for the Managing Director.
• Coordinate internal and external meetings, including calendar invitations, logistics, room bookings, and stakeholder communication.
• Assist with preparing meeting agendas, taking notes, and tracking action items.
• Support executive travel arrangements.
• Assist with expense reporting, invoice processing, and vendor coordination.
• Maintain internal operational documents and trackers.
• Provide general administrative and organizational support across departments.
• Support ad hoc operational and administrative projects.

Requirements & Tech Stack

• Google Workspace
• Microsoft Office
• Apple Mac systems

Qualifications

• 0–3 years of relevant experience in an administrative, office coordination, operations, or executive support role, ideally within a creative, media, or agency environment.
• Exceptionally organized, detail-oriented, and reliable.
• Ability to manage multiple priorities and follow tasks through to completion.
• Proactive, resourceful, and solutions-oriented approach.
• Strong interpersonal and communication skills, with a friendly, approachable, and professional manner.
• Comfortable supporting senior leadership and interacting with employees, clients, and external partners.
• Demonstrated discretion and professionalism when handling confidential information.
• Strong time management skills and the ability to prioritize effectively.
• Willingness to learn new tools and processes.
• Collaborative, flexible, and hands-on attitude.
• An interest in Dazed Media, its creative vision, and its culture and industries.