Business Operations Associate

About the Role

Olsen Spaces is seeking a Business Operations Associate to streamline procurement, improve operational efficiency, and support project execution across their portfolio.

Key Responsibilities

Procurement Management

• Source vendors and obtain competitive quotations for materials, services, and project requirements.
• Compare vendor proposals and prepare cost comparison sheets.
• Negotiate pricing, payment terms, delivery timelines, and service conditions.
• Issue purchase orders and track procurement status.
• Maintain procurement records and documentation.
• Identify cost-saving opportunities and procurement efficiencies.

Vendor Management

• Develop and maintain a centralized vendor database.
• Evaluate vendors based on pricing, quality, responsiveness, and reliability.
• Coordinate with vendors for deliveries, installations, and project requirements.
• Monitor vendor performance and maintain vendor scorecards.
• Build long-term relationships with preferred vendors.

Business Operations Support

• Maintain operational databases for projects, procurement, and vendor information.
• Track project budgets and procurement expenses.
• Support standardization of procurement and operational processes.
• Assist in developing SOPs and process documentation.

Data Analysis & Cost Optimization

• Consolidate historical procurement and project data.
• Analyze spending patterns and identify optimization opportunities.
• Create pricing repositories and benchmark databases.
• Support budgeting exercises for new projects and business expansion initiatives.

Project Coordination

• Coordinate procurement requirements for fit-out and workspace projects.
• Track material deliveries and project timelines.
• Ensure procurement aligns with project schedules.
• Support site teams with procurement-related requirements.

Requirements & Tech Stack

• No specific tech stack or tools are listed.

Qualifications

• Bachelor’s degree in Business Administration (BBA), Commerce (B.COM), or related fields.
• Strong analytical skills.
• Attention to detail.
• Ownership mindset.
• Ability to work closely with vendors, project teams, finance, and operations stakeholders.