Marketing Coordinator

About the Role

PRIME AE Group, Inc. is seeking a Marketing Coordinator to join their Marketing and Business Development team. This role supports business development initiatives by developing proposals, qualifications packages, presentations, and marketing materials.

Key Responsibilities

• Assist with the development, writing, editing, and coordination of proposals, qualifications packages, presentations, and business development materials.
• Collaborate with technical staff, project managers, and marketing professionals to gather project information and develop clear, client-focused content.
• Draft and edit project descriptions, employee resumes, proposal narratives, executive summaries, and marketing communications.
• Support proposal coordination activities, including organizing content, tracking deadlines, reviewing requirements, and preparing materials for submission.
• Review marketing and proposal materials for accuracy, grammar, formatting, consistency, and compliance with client requirements.
• Maintain and update marketing databases, proposal templates, project information, employee resumes, and reusable content libraries.
• Assist with developing client presentations, graphics, case studies, articles, and other marketing materials in collaboration with the Marketing team.
• Support multiple marketing and business development initiatives while meeting deadlines and identifying opportunities to improve processes and content quality.

Requirements & Tech Stack

• Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Outlook.
• Experience with Adobe InDesign, Adobe Creative Suite, or similar design software is preferred.
• Familiarity with proposal development, RFQs, RFPs, SOQs, or marketing materials is preferred.
• Experience within the architecture, engineering, or construction (AEC) industry is a plus.
• Willingness to learn new technologies, including CRM systems, proposal management platforms, and AI-enabled marketing tools.

Qualifications

• Bachelor's degree in Marketing, Communications, English, Journalism, Public Relations, Business, or a related field is preferred.
• 0–5 years of experience in marketing, proposal coordination, communications, technical writing, or a related field.
• Strong writing, editing, proofreading, and verbal communication skills.
• Strong organizational, time-management, and attention-to-detail skills.
• A collaborative, proactive, and adaptable approach.