HSE Systems Specialist

About the Role

The HSE Systems Specialist plays a critical role in managing and optimizing the company’s Health Safety and Environmental (HSE) systems. This position ensures reliable operation, configuration, and user adoption of key platforms that support compliance, operational efficiency, and workforce safety. The HSE Systems Specialist serves as a technical subject matter expert and primary system administrator, responsible for data integrity, workflow automation, and reporting. Working closely with HSE Team, Operations, IT, Document Control, HR, and external vendors, this role bridges the gap between technology and safety performance, helping to drive informed decision-making, improve accountability, and support a strong safety culture.

Key Responsibilities

• Serve as an administrator for HSE software (e.g., KPA), including configuration, form design, and workflow setup.
• Track incidents, audits, inspections, safety observations, and corrective actions.
• Ensure data integrity and accuracy in safety documentation, training records, and regulatory submissions.
• Coordinate with branch personnel and regional safety representatives to resolve outstanding data discrepancies and improve reporting compliance.
• Generate compliance reports to meet OSHA, DOT, EPA, internal customer, and client requirements.
• Support onboarding and ongoing user training for HSE platforms.
• Maintain backups, perform regular audits, and ensure disaster recovery readiness.
• Create standardized and custom reports to support decision-making and regulatory reporting.
• Coordinate with IT and software vendors for updates, troubleshooting, and integrations.
• Provide front-line support for software users and escalate technical issues as needed.
• Upkeep of third-party supply chain safety management and audit systems such as ISNetworld, Veriforce, and Avetta.
• Collaborate on system integration projects with Operations, IT, HR, and Quality.
• Identify and implement improvements to system workflows and data automation.
• Support evaluations and rollouts of new HSE technologies.
• Support HSE Initiatives as needed, including participation in audits, events, training content and delivery.

Qualifications

• Associate or bachelor’s degree in safety, environmental, information systems, or a related field preferred.
• Candidates actively working toward completion of an associate or bachelor’s degree in these areas will also be considered.
• 0-5 years' experience planning, building, testing, implementing and administering HSE Management Software in a safety, environmental, operations, or IT environment.
• EHS Software Proficiency: Skilled in platforms like KPA, including form workflows, audits, inspections, and corrective action tracking.
• Regulatory Understanding: Familiarity with OSHA and EPA requirements, including documentation and reporting standards.
• Data Management & Reporting: Ability to analyze safety and fleet data using Excel (pivot tables, VLOOKUP), SQL, or Power BI.
• Technical Problem-Solving: Strong troubleshooting skills for resolving software, device, or integration issues.
• System Administration: Proficient in managing users, roles, permissions, and data security on cloud-based platforms.
• Communication & Training: Effective communicator with the ability to train users of varying skill levels and document procedures.
• Cross-Functional Collaboration: Proven ability to work with internal departments and vendors on technology deployment and compliance programs.
• Detail-Oriented & Compliance Focused: Strong attention to data accuracy and regulatory readiness, particularly in audit or incident investigation contexts.
• Ability to compile technical data and prepare technical and analytical reports.
• Ability to occasionally work outside normal business hours to support HSE initiatives, system implementations, training, and operational needs.
• Bilingual (English and Spanish) is a plus but not required.