Junior Task Management Specialist

About the Role

Lafayette Group is seeking a dynamic and proactive Junior Task Management Specialist for our federal government clients, providing administrative, reporting, task management, and coordination support across a large cybersecurity organization. This role will work closely with Action Officers, Branch Chiefs, Section Chiefs, business operations personnel, and other stakeholders to improve operational efficiency, ensure accountability, and ensure consistency in processes and workflows. The ideal candidate has excellent communications and active listening skills, is proactive and responsive, and is quick on their feet.

Key Responsibilities

• Support in developing and implementing data collection and analysis methodologies and tools appropriate for assigned tasks.
• Support the tracking and assigning of incoming and outgoing taskers, projects, correspondence, data calls, requests for information, priorities, issue logs and executive actions.
• Identify and seek direction on conflicting information and route taskings to appropriate branch sections and drive progress through completion.
• Document processes and workflows and provide assistance in improving operational efficiency.
• Discern between priority needs and be able to navigate and make progress despite instructions that might be unclear.
• Aid in drafting, reviewing, and editing policies as well as high-level and technical decision memos.
• Aid in maintaining branch rosters, distribution lists, contact databases, organizational charts, Microsoft Teams channels, and collaboration tools.
• Build trusted relationships with stakeholders at various levels and serve as a liaison between branches and other organizations.
• Provide support for scheduling branch meetings, leadership engagements, working groups, workshops, and stakeholder sessions.
• Develop high-quality internal and external strategic communications products in a variety of professional formats, including slide presentations, executive reports, and talking points.
• Assist with development of meeting agendas, polished briefing materials, attendee lists, action item trackers, and meeting summaries.
• Provide onsite logistical and notetaking support for meetings.
• Write detailed SOPs, checklists, and other governance documentation.
• Maintain leadership calendars and coordinate travel arrangements to high-profile conferences, executive meetings, etc.

Requirements & Tech Stack

• Ability to obtain and maintain DHS Suitability (EOD).
• Bachelor’s degree in Business Administration, Public Administration, Organizational Management, Cybersecurity, Information Systems, or a related field.
• 0-3 years of experience supporting business or government operations, program management, cybersecurity organizations, or mission support functions.
• Experience coordinating correspondence for leaders.
• Excellent research, data gathering, analytical, critical thinking, problem solving, and listening skills.
• Ability to think conceptually and strategically and learn quickly.
• Ability to meet deadlines, manage competing priorities, adhere to project plans, ensure any conflicts are brought to the attention of the management team, and multi-task.
• Ability to be flexible and adaptable to changes in project scope, timelines, and deliverables.
• Ability to interact, collaborate, and network effectively with all levels of staff, including senior leadership, both internal and on the client site.
• Excellent written and verbal communication skills and presentation skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, and other communications platforms.

Desired Qualifications

• Professional experience in IT or cybersecurity.
• Experience supporting DHS CISA programs or initiatives.
• Experience working with workflow and task tracking tools (e.g., Executive Secretariate [ExecSec] tools such as CATT/STORM).

Location

• Hybrid / Client-site (Arlington, VA) (up to 3 days a week in person)

Federal Contracts

• This position involves working on federal contracts that require all workers on the contract to be U.S. Citizens.
• Additionally, some contracts may require the ability to obtain a security clearance.

Salary Range

• $62K-$70K