Waste Tracking Coordinator
Veolia | North America
About the Role
The Waste Tracking Coordinator supports the accurate processing and recordkeeping of inbound waste shipments. This role works closely with receiving personnel and security to track shipment status, verify documentation, maintain required records, and support timely regulatory reporting. This position may require evenings and weekends after initial training has been completed.
Key Responsibilities
- Coordinate with receiving personnel and security to communicate shipment status and support the timely movement of loads through the receiving process.
- Review generator, transporter, shipment, and manifest information for accuracy and completeness before records are finalized.
- Verify that receiving details, including weights and designated locations, are accurately entered into facility systems.
- Document rejected shipments and maintain related tracking records.
- Track rail shipments and manage associated manifests and reporting deadlines.
- Scan, organize, and maintain manifests and supporting shipment documentation.
- Submit required hazardous waste manifest information and resolve submission errors or discrepancies.
- Prepare and maintain certificates of destruction and related records.
- Research missing documentation and support the timely completion of billing records.
- Organize, file, and archive shipment and job records in accordance with company procedures and record retention requirements.
Requirements & Tech Stack
- Computer proficiency in Microsoft Office Suites and Lotus Notes.
- Good written and verbal communication skills.
- Strong team player.
- Excellent interpersonal skills.
- Strong customer orientation.
Qualifications
- High School diploma or General Educational Development (GED) required.
- Associate's degree in a related field preferred.
- Prior work experience of 3 to 6 months in a clerical position preferred.