Accounting Assistant-AP/GL

About the Role

Performs a variety of accounting duties according to established policies and procedures. Maintains contact with attorneys and staff and observes confidentiality of client and firm matters.

Key Responsibilities

• Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Processes weekly accounts payable check run.
• Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx, etc.
• Makes necessary corrections to charges posted to clients as directed by attorneys.
• Requests and reviews form W-8 from foreign vendors.
• Reviews expense reports submitted by attorneys and staff.
• Reviews vendor statement of accounts.
• Monitors entries made to the unapplied cost account and makes certain the transactions are transferred to valid matters in a timely manner.
• Utilizes computerized accounting, payables and general ledger software programs.
• Develops spreadsheets utilizing Excel.
• Operates office equipment including personal computer, copiers, and 10-key calculator.
• Maintains telephone and personal contact with clients, attorneys and staff on charges posted to matters.
• Other duties as assigned.

Requirements & Tech Stack

• Computerized accounting, payables and general ledger software programs.
• Excel for developing spreadsheets.
• Personal computer, copiers, and 10-key calculator.

Qualifications

• Ability to read, write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent.
• Approximately six months to one year of on-the-job experience necessary.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys and staff.
• Work occasionally requires a high level of mental effort and strain.
• Demonstrated exemplary track record in the handling of fiscal responsibilities and matters.
• Work may occasionally require more than 37.5 hours per week.