Marketing Events Intern

About the Role

The Marketing Events Intern will gain hands-on experience supporting Geographic Solutions’ trade show, conference, and corporate event programs. Working under the guidance of the Marketing Events Specialist and the Marketing & Communications Group Lead, the intern will learn event logistics, marketing outreach, and internal coordination to support successful events. The intern will receive an introduction to company tools and procedures, demonstrations, guided practice, and regular feedback, with assignments progressing based on demonstrated skills and readiness. Through training, observation, and supervised assignments, the intern will gain exposure to conference planning, inventory and shipping, digital marketing, professional communication, and post-event reporting. Opportunities may also include supporting webinars, podcasts, the annual technology conference, holiday party, and other employee engagement initiatives.

Viable candidates must be willing to work onsite at GSI's headquarters in Palm Harbor, Florida daily.

Key Responsibilities

• Conference Planning: Learn how conference calendars, spreadsheets, Trello, and checklists are used to organize events. Assist with tracking deadlines, updating information, and organizing files.
• Exhibitor & Sponsor Support: Learn exhibitor requirements and sponsorship deliverables. Assist with registration information, event portals, and uploading approved materials.
• Event Logistics & Shipping: Learn packing, shipping, labeling, tracking, and return procedures. Help prepare conference shipments and coordinate returned materials.
• Inventory Management: Learn how tradeshow materials and promotional items are tracked and stored. Assist with inventory updates and inspecting returned items.
• Travel Coordination: Learn how staff travel is organized and communicated. Help update OPC Travel records and prepare travel summaries.
• HubSpot & Email Marketing: Receive introductory training on forms, contact lists, workflows, email testing, and reporting. Assist with preparing and sending approved conference emails.
• Social Media: Learn how conference content supports marketing goals and brand standards. Draft captions and graphics, then help schedule and publish approved posts.
• Research: Research industry events, target audiences, and competitor participation. Organize findings for staff review.
• Cross-Team Collaboration: Learn how the Marketing, Sales, Design, Training, and Finance teams work together to support conferences and company events.
• Event Reporting: Learn how attendance, engagement, staff feedback, and campaign results support future planning. Assist with compiling reports and maintaining event records.
• Broader Marketing Exposure: Participate in selected meetings and assist with corporate events and marketing initiatives to gain exposure to different areas of the department.

Requirements & Tech Stack

• Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Familiarity with Trello, Constant Contact, and CRM platforms such as HubSpot preferred.

Qualifications

• Currently pursuing an A.S., B.S., M.S., or equivalent degree in Marketing, Event Management, Communications, or a related field.
• Strong organizational, multitasking, and time-management skills.
• Project coordination or event planning experience preferred.
• Ability to lift and carry packages weighing 25–50 lbs.

Hours: Flexible based on school schedule, 4-8 hours daily, min. 3 days a week or longer.

Flexibility to support occasional conference deadlines and shipping needs.