Marketing Coordinator

About the Role

We are seeking a highly organized, proactive, and energetic Marketing Coordinator to join our growing team. This entry-level role is ideal for someone looking to begin a career in marketing while supporting key functions such as events, project management, asset creation, and day-to-day team operations.

Key Responsibilities

Event & Tradeshow Support

• Help prepare event materials, booth assets, shipping lists, and logistics documents
• Coordinate internal communication and reminders leading up to each event
• Assist the Events Manager during busy event seasons as needed
• Coordinate printed assets and materials for events, including production timelines, approvals, and shipment to event venues

Project Management/Marketing Operations

• Maintain project trackers, timelines, and team calendars
• Support Directors with project coordination across campaigns, messaging updates, and deadlines
• Help ensure deliverables move through review, approval, and production stages
• Assist in organizing team documentation, templates, assets, and internal processes

Content & Brand Assistance

• Help maintain brand consistency across materials and templates
• Assist with proofreading, formatting, and sending assets to all teams
• Support website, email, ad and campaign updates as directed by team leads

Marketing Team Support

• Provide administrative and operational support to the team
• Prepare meeting notes, agendas, recaps, and follow-up tasks
• Coordinate internal communications and distribute marketing updates to cross-functional teams
• Manage printing and distribution of materials for internal office meetings, team events, and company gatherings
• Assist in preparing presentations, reports, or dashboards for leadership
• Support budget tracking, vendor coordination, and invoicing workflows

Qualifications

• Bachelor's degree in marketing, communications, business, or a related field (or relevant experience)
• Strong organizational skills with the ability to multitask and meet deadlines
• Excellent written and verbal communication abilities
• Detail-oriented with strong follow-through
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Familiarity with project management tools (Smartsheet, Asana) is a plus
• Interest in events, project management, and marketing operations
• Self-starter with a positive attitude and willingness to learn