Accounting & Billing Specialist

About the Role

Olathe Fleet Solutions is seeking a detail-oriented and organized Accounting & Billing Specialist to support accounting and billing operations. This position will work extensively in QuickBooks and Salesforce, utilizing their integration to ensure accurate customer and vendor billing. This role is part of Olathe Fleet Solutions, a successful commercial vehicle business serving customers nationwide. This is not an entry-level accounting position.

Key Responsibilities

• Process customer invoices and vendor bills using QuickBooks and Salesforce.
• Review, adjust, and reconcile billing records for accuracy.
• Maintain customer, vendor, and financial records.
• Assist with bank and credit card reconciliations.
• Research and resolve billing discrepancies.
• Support daily accounting and administrative functions.

Requirements & Tech Stack

• QuickBooks (required)
• Salesforce (preferred but not required)
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Invoice adjustments
• Account reconciliations
• Journal entries

Qualifications

• Previous experience in Accounts Payable (AP), Accounts Receivable (AR), bookkeeping, accounting, or billing.
• Hands-on experience using QuickBooks.
• Experience creating, processing, reviewing, correcting, and adjusting invoices.
• Working knowledge of basic accounting principles, including journal entries and account reconciliations.
• Ability to identify discrepancies, research issues, and make appropriate corrections.
• Experience processing customer invoices, vendor bills, payments, and account transactions.
• Experience reconciling accounts and maintaining accurate financial records.
• Strong attention to detail, accuracy, organizational, and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.

Note: This position is full-time, on-site, Monday - Friday, 9 am to 6 pm.