EXECUTIVE OPERATIONS & PROJECT COORDINATION INTERN

About the Role

The EXECUTIVE OPERATIONS & PROJECT COORDINATION INTERN will support day-to-day operational and project activities to ensure events and initiatives run smoothly. This internship role is hybrid in Austin, TX, and involves coordinating schedules, organizing project documentation, and assisting with logistics before, during, and after events. This position is available on a 6 week timeline, with the opportunity to extend or develop into a paid part-time role for the right person.

Key Responsibilities

• Coordinate schedules.
• Organize project documentation.
• Assist with logistics before, during, and after events.
• Track project milestones.
• Prepare reports and presentations.
• Collaborate with internal teams and external partners to maintain clear communication.
• Support executive leadership with administrative tasks.
• Gather and analyze basic operational data.
• Contribute to process improvements.

Requirements & Tech Stack

• Interpersonal Skills and Communication abilities.
• Skills to assist with planning, organizing, and executing projects and events.
• Analytical Skills to track project progress, interpret data, and support decision-making.
• Strong organizational skills.
• Attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency with Google Workspace.
• Comfort learning new software or project management platforms like Asana.
• Ability to work a hybrid model, including evenings and weekends during event schedules in Austin, TX.
• Maintain a reliable schedule aligned with event and project timelines.

Qualifications

• Demonstrated interest in events, experiential marketing, or operations.
• Prior internship or project experience is beneficial but not required.
• Current student or recent graduate in Business, Communications, Marketing, Event Management, or a related field is preferred.
• This job is ideal for students or recent graduates interested in administrative assistant work or project management and has a strong interest in events.