Executive Assistant

About the Role

Zeta is seeking an Executive Assistant to support its Senior Leadership Team. This role is suitable for a motivated fresher looking to establish a foundation in executive support within a fast-paced, high-growth environment.

Job Location: Bangalore - Diamond District

Key Responsibilities

• Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones.
• Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements.
• Process travel and business-related expense claims accurately and within stipulated timelines.
• Organize and provide end-to-end support for meetings, conferences, workshops, and events — both internal and client-facing.
• Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments.
• Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through.
• Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation.
• Support ad hoc research assignments with a high degree of accuracy and attention to detail.
• Extend support to the People Success team and other business functions as required.
• Act as a backup to fellow EA team members during absences and/or as work demands.
• Plan, coordinate, and execute internal meetings, leadership events, social gatherings, and employee engagement initiatives from end to end — including logistics, vendor coordination, and on-ground support.
• Maintain strict confidentiality and professionalism in all aspects of the role.
• Stay current with office productivity tools, digital workflows, and relevant industry developments.

Working Conditions

• Flexibility to work from other Zeta office locations in Bangalore based on leadership schedules.
• Willingness to support during extended hours, weekends, or public holidays when business needs arise.

Requirements & Tech Stack

• Proactive, self-driven, and solutions-oriented with a strong ownership mindset.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High attention to detail and commitment to accuracy.
• Process-oriented with a demonstrated ability to follow and improve documented workflows.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) — mandatory.
• Tech-savvy with an aptitude for learning new digital tools quickly.
• Executive presence and ability to build effective relationships with senior stakeholders.
• Discretion and sound judgement when handling sensitive or confidential information.

Qualifications

• Bachelor’s degree in any discipline (Master’s degree preferred).
• Freshers are welcome — prior internship or project experience in an administrative or coordination role is an advantage.
• Strong logical reasoning and analytical thinking ability.
• Collaborative team player who can also work independently when required.