Xtrackers Product Specialist (Associate)

Job Title: Xtrackers Product Specialist (Associate) – ETF Process Automation and Agentic AI Preparation

About the Role

The Xtrackers Products team is responsible for defining and implementing the Xtrackers product strategy, structuring and maintaining ETF and other passive investment solutions, and acting as product specialists for clients and client coverage colleagues. This role is crucial for the successful implementation of Xtrackers’ growth strategy and the continued improvement of the Xtrackers product setup, which involve data-intensive and highly controlled processes. You will work in an international team spanning Germany, the UK, Luxembourg, the US, Japan, and India.

As a process automation specialist, your immediate priority is to improve and automate team processes using Microsoft Power Automate, Power Apps, SharePoint, and related tools. This automation is the first step in preparing for a future operating model where agentic workflows can support end-to-end processes. By standardizing workflows, structuring data, clarifying ownership and decision points, and embedding controls, you will create the practical foundations for future digital agents to operate safely, effectively, and with appropriate human oversight. You will ensure that each automation initiative contributes to a reusable and scalable process architecture that can support more advanced AI-enabled and agentic processes over time, focusing on practical business outcomes, strong governance, and responsible adoption.

Key Responsibilities

• Establish a roadmap using Power Automate and related workflow tools as the first step towards an automation-ready and agentic AI-ready operating model for Xtrackers Products.
• Build a detailed understanding of Xtrackers product processes, controls, data flows, decisions, and stakeholder hand-offs, identifying opportunities to simplify, standardize, and automate them.
• Design, develop, test, and maintain workflow automation solutions using Microsoft Power Automate, including approvals, notifications, task allocation, status tracking, reminders, and exception handling.
• Create fit-for-purpose Power Apps, SharePoint lists, forms, and dashboards that provide clear ownership, structured data capture, and transparent process status.
• Use each automation initiative to prepare the team for future agentic processes by creating standard workflow stages, reliable data inputs, clear business rules, documented outputs, and defined escalation routes.
• Automate recurring activities across the ETF and ETC lifecycle, including product launches, product changes, terminations, document production, due diligence, governance reporting, and periodic maintenance.
• Create and maintain process documentation, data definitions, control inventories, and reusable workflow patterns to provide reliable context for future AI-enabled and agentic processes.
• Assess which process steps should be automated now, which may be suitable for future agentic AI support, and which must remain subject to human judgment or approval.
• Work with Product Specialists and process owners to define future-state workflows, agree on business requirements, and establish measurable success criteria for efficiency, quality, control, and adoption.
• Provide training and practical guidance so colleagues understand new workflows, their responsibilities, the role of human oversight, and the appropriate use of automation and AI-assisted tools.
• Contribute to strategic initiatives that improve the efficiency, control, data quality, and scalability of the Xtrackers business.

Requirements & Tech Stack

• Hands-on experience with Microsoft Power Automate and the wider Microsoft Power Platform.
• Experience with Power Apps, SharePoint, Microsoft Lists, and Power BI is highly beneficial.
• Proficiency in Excel.
• Familiarity with Python, SQL, or another scripting language.
• Experience with Git and collaborative development practices is beneficial.
• Strong English language skills are required.

Qualifications

• University degree or equivalent international qualification in Engineering, Computer Science, Information Systems, Data Science, Finance, Business, Economics, or a related discipline.
• Relevant experience in process automation, business analysis, workflow design, operational improvement, product management, financial services technology, or a comparable field.
• An interest in agentic AI and the ability to identify how current automation work can prepare a team for future agent-supported workflows. Direct experience with AI agents or orchestration tools is beneficial but not essential.
• Knowledge of ETFs, passive investment products, asset management operations, or financial markets is beneficial.
• Excellent communication and stakeholder management skills.
• German or other relevant languages are an advantage but not compulsory.

Personal Characteristics

• Curious about how processes work and motivated to make them simpler, faster, more reliable, and easier to control.
• Forward-looking, able to connect practical automation delivery today with the longer-term preparation for agentic AI processes.
• Proactive in identifying inefficiencies and able to take an idea from initial analysis through implementation, adoption, and continuous improvement.
• Highly organized, detail-oriented, and accountable, with a disciplined approach to testing, documentation, and production support.
• A practical problem solver balancing speed and innovation with appropriate governance, security, human oversight, and operational resilience.
• Comfortable working independently while collaborating across functions, regions, and levels of seniority.
• Able to explain technical and AI-related concepts in plain language and support colleagues with different levels of technology experience.
• Committed to continuous learning and developing expertise in automation technologies, agentic AI, financial markets, and Xtrackers products.