Trade Marketing and Operations Coordinator

About the Role

Saujet Fragrances Group (SFG) is seeking a highly organized, detail-oriented, and proactive Trade Marketing & Operations Coordinator to support the execution of trade marketing initiatives and daily business operations across our growing portfolio of luxury fragrance brands. This entry-level position is ideal for early-career professionals with 0–2 years of relevant experience who are eager to develop their skills in the luxury beauty and fragrance industry. This role offers a unique opportunity to gain hands-on experience across both the commercial and operational sides of the fragrance industry. Working closely with the PR/Marketing and Operations teams, this individual will support retailer activations, product launches, order management, inventory tracking, sales reporting, and day-to-day business activities. The ideal candidate is a motivated, resourceful self-starter with strong organizational skills, an interest in beauty and fragrance, and the ability to manage multiple priorities in a fast-paced, entrepreneurial environment.

Key Responsibilities

Trade Marketing

• Support new product launches, retailer activations, and promotional initiatives by coordinating marketing assets, product information, samples, testers, and promotional materials.
• Maintain trade marketing calendars, track project timelines, and monitor marketing expenses, invoices, and activation budgets to ensure timely and efficient execution.
• Assist with the preparation of presentations, sell-in materials, retailer communications, and marketing recaps, including tracking post-activation performance and retailer feedback.

Operations & Order Management

• Assist with the accurate entry, processing, and tracking of B2B and B2C orders, coordinating fulfillment, shipping, and delivery with warehouse and logistics partners.
• Support retailer account setup, maintain accurate customer records, and serve as a point of contact for B2B inquiries, order updates, and issue resolution.
• Assist with accounts receivable follow-ups, monitor outstanding customer payments, and provide regular payment status updates to the Operations Manager.

Sales Analysis, Reporting & Administrative Support

• Prepare and maintain sales, inventory, and business performance reports, analyzing trends and identifying opportunities for replenishment and business growth.
• Maintain accurate operational trackers, reporting documents, and internal databases to support effective communication and daily business activities.
• Collaborate with cross-functional teams to streamline workflows, improve operational efficiency, and provide administrative support as business needs evolve.

Requirements & Tech Stack

Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field, or equivalent relevant experience.
• 0–2 years of relevant experience in marketing, operations, sales support, retail, or administrative coordination. Relevant internship experience is welcome.
• Strong analytical and problem-solving skills, with the ability to interpret sales and performance data, identify trends, and support data-driven decision-making.
• Excellent organizational and time management skills, with exceptional attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook. Familiarity with Excel functions, pivot tables, and data reporting is highly valued.
• Self-motivated, adaptable, and resourceful, with a strong sense of ownership, initiative, and the ability to work independently.
• Familiarity with QuickBooks Enterprise is highly beneficial, but not required.
• Experience with Shopify, EDI systems, wholesale operations, retailer activations, or product launch coordination is a plus.
• An interest in consumer goods, beauty, luxury retail, or the fragrance industry is preferred.

Compensation & Benefits

• Salary Range: $55,000–$60,000 annually
• Employment Type: Full-Time
• Work Arrangement: Remote
• Benefits: Health Insurance, Paid Time Off, and Paid Holidays