Sales Administrator

About the Role

Our client, a growing industrial distribution company, is seeking a detail-oriented Sales Administrator to support daily operations. This position begins as a fully administrative role with the opportunity to transition into a 50/50 administrative and inside sales position after six months. The long-term goal is advancement into a Junior Inside Sales Representative role.

Key Responsibilities

• Review rental contracts promptly and accurately, and maintain the rental equipment database in Excel/SAP.
• Track rental inventory, availability, and return schedules.
• Manage rental billing and compliance documentation.
• Support division cost accounting, including COGS, overhead, and direct cost tracking.
• Perform job costing and allocation of fusion technician time.
• Incorporate fabrication QA/QC paperwork into SAP and maintain organized work order and document records.
• Review and reconcile technician expenses and flag discrepancies to management.
• Answer incoming calls, respond to emails, and assist with customer follow-up.
• Coordinate with sales, purchasing, and operations regarding product availability, order status, and deliveries.
• Track outstanding quotes, purchase orders, and customer requests.
• Gradually develop skills to independently prepare quotes, process orders, and manage routine inside sales activities.

Requirements & Tech Stack

• Previous experience in administrative support, customer service, order entry, or sales coordination.
• Strong organizational skills, attention to detail, and ability to multitask.
• Basic estimating and construction-industry communication skills preferred.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with SAP, FAME, or Raken is a plus.
• Professional communication skills and a customer-service mindset.
• Comfortable learning new software, products, and procedures.
• Dependable, proactive, and willing to take initiative.
• Interest in developing a long-term career in inside sales.
• Experience in industrial distribution, manufacturing, construction materials, or a related environment is preferred but not required.
• Able to work on-site Monday–Friday, 8:00 AM–5:00 PM, with reliable and punctual attendance.