Senior Analyst, Procurement

About the Role

This position will be based in Chennai.

Key Responsibilities

• Maintaining relations with suppliers.
• Placing orders for necessary raw materials and purchased parts according to production requirements.
• Receiving and handling confirmations.
• Checking purchase orders and modifying them based on production plan changes using the Shortage List and Open Purchase Order List.
• Tracking shipments and urging them when necessary.
• Conducting regular, weekly stock checks to avoid overstock.
• Minimizing the risk of obsolescence through weekly checks of the obsolete report.
• Corresponding with freight forwarders, warehouses, and organizing transportation.
• Dealing with claims and settling debit and credit issues.
• Filing and recording all necessary documents.
• Checking the inventory of critical materials (personally if needed) according to the Shortage List.
• Contacting warehouse personnel to modify discrepancies if inventory discrepancies are found.
• Handling purchasing data privacy.
• Assuring all active components are available for production needs, on time, and at the requested price.
• Reviewing requisitions and MRP output.
• Conferring with vendors to obtain product information such as price, availability, and delivery schedule.
• Ordering, rescheduling, and cancelling materials based on requisitions and MRP output.
• Maintaining procurement records, including items purchased, costs, delivery, and inventories.
• Managing supplier performance against price, delivery, and quality expectations and escalating when appropriate.
• Approving invoices for payment.
• Investigating inventory levels.
• Monitoring the movement of materials through the production cycle.
• Conducting quarterly supplier reviews.
• Maintaining procurement records, reports, and metrics.

Requirements & Tech Stack

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• English language knowledge
• Data entry
• Ten-key
• Spreadsheet (PC)
• ERP software

Qualifications

• Typically requires a bachelor’s degree or equivalent experience.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense comprehension to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.