Project Coordinator

About the Role

At Spectrum Science, our mission is connecting humankind to its best healthlife. We are looking for a Project Coordinator to join our Clinical Trial Experience Project Delivery team. The Project Coordinator will manage client and project expectations in partnership with Client Service (CS). Together, Project Delivery, Client Service, and Business Operations work to ensure project success. This individual supports the effective execution and compliance of internal and client-facing projects and may lead small to mid-sized projects with assistance.

Key Responsibilities

• Client Project Delivery
• Support project team with creating estimates and schedules/timelines under supervision. Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur.
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time.
• Ensure client expectations are met during delivery with supervision and through proficiency of job skills/requirements.
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc.
• Support project team with supervision in coordinating with external vendors through the project lifecycle, including web, translation, and print production processes.
• Support project team with follow-ups, recording, and tracking delivery of tasks.
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks. Support project team with the setup and maintenance of project data and assets in WMS.
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision.
• Monitor and report on project progress while managing client expectations. Begin to gain awareness of project-related risks with direction and coaching from Delivery leadership.
• Project Financial Health
• Learn data reporting tools to monitor and report on project profitability, variances, and identify budgetary risks with direction and coaching from Delivery Leadership.
• Process Optimization and Work Management System
• Assist with process oversights such as quality control, file naming/saving, and proofreading QC.
• Assist with updates to internal tools, processes, and documentation.
• General
• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders.
• Based on client and internal project demands, additional duties may be assigned.
• Work flexible hours as needed to accommodate global clients.

Requirements & Tech Stack

• Working knowledge and/or willingness to learn and understand Project Management fundamentals.
• Develop skills in Work Management System (WMS)/project management software.
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.).
• Learn data reporting tools.

Qualifications

• Bachelor’s Degree preferred.
• 0-2 years of experience or other relevant exposure like an internship in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising, or related fields.
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus (e.g., research, clinical trials, commercial, or operations).
• Strong attention to detail.
• Excellent communication skills.
• Highly collaborative and solution-oriented.
• Strong interpersonal skills.
• Developing proficiency in written and verbal communication.