Project Coordinator

About the Role

The Project Coordinator, Construction supports the Project Management and Construction team by coordinating the administrative, financial, and documentation needs of assigned construction projects. This role works closely with Project Managers to keep projects organized, on schedule, and properly documented from initiation through closeout. This position is 100% in-office and requires working during standard business hours.

Key Responsibilities

• Support Project Managers in coordinating day-to-day construction project activities, including scheduling, documentation, and communications.
• Maintain accurate and organized project files, including contracts, permits, drawings, submittals, and change orders.
• Track project budgets and schedules, flagging variances for Project Manager review.
• Assist in soliciting bids and proposals from contractors and vendors, and help prepare comparison summaries.
• Coordinate meeting logistics, prepare agendas, and document meeting minutes and action items.
• Monitor permit and inspection status, coordinating with local jurisdictions as needed.
• Process invoices, pay applications, and change orders for Project Manager review and approval.
• Support project closeout activities, including punch lists, warranties, and as-built documentation.
• Perform other duties and responsibilities as assigned.

Requirements & Tech Stack

• Strong organizational skills with high attention to detail and ability to manage multiple priorities.
• Working knowledge of construction terminology, processes, and documentation.
• Proficiency in Microsoft Office.
• Familiarity with project management software (e.g., Procore, MS Project) is a plus.
• Strong written and verbal communication skills.
• Ability to work collaboratively with internal teams, contractors, and vendors.
• This role involves standard office work with the ability to use a computer for extended periods.
• Occasional local travel to job sites and property visits may be required.

Qualifications

• Bachelor's degree in Construction Management, Real Estate, Business, or related field is preferred; equivalent experience will be considered.
• 0-2 years of experience in construction, real estate, or project administration.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.