Project Coordinator

About the Role

Norlee Group, Inc. (NLG) is seeking a Project Coordinator to provide administrative and project support for construction projects. This role focuses on document control, scheduling assistance, material procurement coordination, and communication, supporting Project Managers and gaining exposure to the project lifecycle.

Key Responsibilities

• Assist with basic scheduling and tracking of project tasks under PM direction.
• Maintain document control for contracts, permits, submittals, and compliance materials.
• Track and manage Requests for Information (RFIs) and prepare responses.
• Prepare and distribute meeting minutes.
• Support material procurement coordination, including order tracking and delivery schedules.
• Communicate effectively with field crews, providing updates and relaying information.
• Assist PMs in managing basic contract terms, including reviewing change orders.
• Verify insurance requirements and subcontractor agreements.
• Conduct research on potential General Contractors and competitors.
• Maintain and update the bid and pending project list.
• Perform initial contract reviews and facilitate internal approvals.
• Assist in project setup (customer details, job number assignment, lien rights).
• Coordinate activities across project management teams and support project timelines.
• Monitor progress on assigned tasks and escalate issues to PMs.
• Utilize project management software for tracking schedules, documentation, and task completion.
• Conduct quality assurance checks on assigned tasks.
• Perform other related duties as assigned.

Requirements & Tech Stack

• High school diploma required.
• Associate's or Bachelor's degree in Construction Management, Engineering, or a related discipline is strongly preferred.
• 0–2 years of experience in construction, project support, or a related trade.
• Exposure to project coordination, administrative support, and basic estimating or material procurement tasks is a plus.
• Familiarity with project management software such as Procore, Bluebeam, or Kojo.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to quickly learn and adapt to other project management software.
• Basic mathematical skills, including arithmetic operations with whole numbers, fractions, and decimals.
• Strong analytical skills.
• Ability to perform physical tasks such as standing, walking, sitting, stooping, kneeling, crouching, or crawling.
• Ability to lift or move objects up to 50 pounds.
• Dexterity to operate a computer keyboard, mouse, and business equipment.
• Specific vision abilities: close vision, distance vision, peripheral vision, depth perception.

Qualifications

• Attention to Detail: Ensures accuracy and completeness in project documentation, submittals, schedules, and reports.
• Collaboration: Engages with Project Managers, field crews, subcontractors, and internal teams.
• Time Management: Effectively prioritizes multiple assignments and balances competing deadlines.
• Communication: Delivers clear, concise, and professional updates.
• Adaptability: Adjusts to shifting project priorities and challenges.
• Strong verbal and written communication skills.
• Basic understanding of contract terms.
• Ability to coordinate material procurement activities.
• Ability to foster collaboration across teams and maintain positive working relationships.
• Primarily an office environment, with occasional job site visits for exposure.
• Adaptability to varying work conditions and flexibility in work hours.