Project Coordinator

About the Role

This full-time, on-site Project Coordinator role is based in Maple Grove, MN. Supports the planning and execution of visual merchandising and fixture projects from kickoff through installation, ensuring timelines, budgets, and quality standards are met.

Key Responsibilities

• Coordinate project schedules.
• Maintain detailed documentation.
• Prepare status reports.
• Communicate with internal teams, vendors, and clients to resolve issues and ensure alignment.
• Organize project assets.
• Track deliverables.
• Support procurement and logistics.
• Assist with quality checks for designs, displays, and signage.
• Help improve processes and workflows to increase efficiency and support successful project outcomes.
• Assist in the preparation of presentations to customers.
• Complete fixture setups for client presentations.
• Organize client product and assist in management of inventory.
• Code freight bills and enter credit card charges.
• Enter payables and receive vendor costs.
• Enter receivables in customer EDI.
• Follow closing processes of jobs.
• Process financial documents from clients.
• Other duties as assigned.

Requirements & Tech Stack

• Proficiency in productivity and project tools (e.g., Excel, project management software, shared drives).
• Comfortable learning new systems.

Qualifications

• Strong project coordination and organizational skills, including scheduling, task tracking, documentation, and follow-up.
• Effective communication and collaboration skills for working with cross-functional teams, vendors, and clients, both verbally and in writing.
• Basic understanding of visual merchandising, retail displays, or related design and production processes, with attention to detail and quality.
• Ability to work on-site in Maple Grove, MN.
• Ability to manage multiple priorities.
• Maintain a solutions-focused, professional approach under deadlines.
• Ability to lift up to 30 pounds safely when required.
• Frequent standing, walking, bending, reaching, and movement throughout office and production areas.
• Ability to move or transfer materials using a hand cart when necessary.

Additional beneficial qualifications:

• Experience in retail or marketing environments.
• Familiarity with signage or fixture manufacturing.
• Prior work in a coordinating or administrative role.
• An associate or bachelor’s degree in business, marketing, design, or a related field, or equivalent practical experience.

Physical Demands & Work Environment:

• Moderate to high noise levels in manufacturing environment; hearing protection advised.
• Safety glasses required while on the production floor.