Accounts & Office Coordinator

KE'S Professional Tools is an Indian construction and industrial tools brand marketed and distributed by Nakoda Machine Tools.

About the Role

The Accounts & Office Coordinator is a full-time, on-site role based in Mumbai, responsible for supporting both accounting and general office operations. This role includes handling basic bookkeeping tasks, managing day-to-day office administration, supporting customer service activities, preparing reports, and ensuring smooth coordination between teams.

Key Responsibilities

• Handling basic bookkeeping tasks:
• Recording transactions
• Assisting with invoices and payments
• Maintaining ledgers
• Coordinating with vendors and internal teams for account-related queries
• Managing day-to-day office administration:
• Handling incoming calls
• Managing correspondence
• Organizing files and records
• Overseeing office supplies and equipment
• Supporting customer service activities
• Preparing reports and summaries for management
• Ensuring smooth coordination between the sales, accounts, and operations teams
• Maintaining accurate documentation
• Following established processes
• Contributing to an efficient and professional office environment

Qualifications

• Strong Administrative Assistance skills, including organizing records, managing schedules, and supporting daily office operations.
• Professional Phone Etiquette and Customer Service skills to handle inquiries, coordinate with clients and vendors, and represent the company positively.
• Familiarity with Office Equipment and basic computer tools, including printers, scanners, email, and office software such as spreadsheets and word processors.
• Clear and effective Communication skills, both written and verbal, to work with internal teams and external stakeholders.
• Ideally, basic accounting or bookkeeping knowledge, including handling invoices, payments, and maintaining ledgers.
• Demonstrated attention to detail, reliability, and the ability to manage multiple tasks in a fast-paced office environment.
• A diploma or degree in Commerce, Business Administration, or a related field, or equivalent practical experience, would be beneficial.
• Prior experience in an office coordination, accounts assistant, or administrative role, preferably within an industrial or construction tools environment, is an advantage.